Executive Assistant
Executive Assistant
Posted on :
25-08-2025
Employer Active
1 Vacancy
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Job Description
Job Title: Executive Assistant Job Code:
Job Summary
Perform administrative and secretarial duties with wide latitude for exercising discretion and judgment. Independently sets priorities while taking into consideration input from the administrator. Typically supports a vice president or company officer. These duties are to be performed in a highly confidential manner in accordance with the mission values and behaviors of Insight Hospital and Medical Center. Employees are further expected to provide a high quality of care service and kindness toward all patients staff physicians volunteers and guests.
DESCRIPTION:
ADMINISTRATIVE SUPPORT - Answers and screens phone calls takes messages and makes appropriate referrals. May review executives email. Attends meetings as requested transcribes and distributes meeting minutes. Maintains executives calendar to include scheduling meetings arranging appointments and coordinating travel arrangements. Brings pertinent dates to executives attention prepares and/or provides necessary documents for use in meetings.
COMMUNICATION
COMMUNICATION
Composes effective correspondence announcements training materials narrative summaries and reports
proposals and recommendations and other written materials. Compiles data to prepare operational reports and assists with preparation of material for presentation to the Board of Directors etc.
AD HOC PROJECTS & EVENT PLANNING -
proposals and recommendations and other written materials. Compiles data to prepare operational reports and assists with preparation of material for presentation to the Board of Directors etc.
AD HOC PROJECTS & EVENT PLANNING -
Completes various projects as needed or as directed by administrator by proficiently researching and gathering information from internal external and internet sources. Summarizes and compiles findings in written reports spreadsheets graphs or other appropriate format. Effectively utilizes a variety of resources to plan and execute both on-site and off-site event planning.
BUDGET INVENTORIES & EQUIPMENT -
Ensures department expenses are charged appropriately. Determines if expenses are within policy and
refers questionable items to administrator or supervisor. Assists with preparation of check requisitions purchase requisitions and expense reports. Utilizes Lawson to process purchase requisitions. Orders office supplies and arranges for maintenance of office equipment and facilities to ensure proper working order and smooth operation of department.
JOB SPECIFICATIONS
A. REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
Knowledge:
refers questionable items to administrator or supervisor. Assists with preparation of check requisitions purchase requisitions and expense reports. Utilizes Lawson to process purchase requisitions. Orders office supplies and arranges for maintenance of office equipment and facilities to ensure proper working order and smooth operation of department.
JOB SPECIFICATIONS
A. REQUIRED KNOWLEDGE SKILLS AND ABILITIES:
Knowledge:
High School Diploma Required. Business Degree preferred.
Six to ten years of previous job related experience required.
Ten or more years previous job-related experience preferred
Prior experience in an administrative assistant role experience acquired through work experience or education required.
Administrative or technical background acquired through completion of two to three years of college preferred.
Six to ten years of previous job related experience required.
Ten or more years previous job-related experience preferred
Prior experience in an administrative assistant role experience acquired through work experience or education required.
Administrative or technical background acquired through completion of two to three years of college preferred.
Skills:
Excellent interpersonal and customer service skills required.
Proficient in Microsoft Office Word Excel and PowerPoint required.
Proficient in Microsoft Outlook preferred.
Basic keyboarding skills required. Type 55 wpm required.
Proficient in Microsoft Office Word Excel and PowerPoint required.
Proficient in Microsoft Outlook preferred.
Basic keyboarding skills required. Type 55 wpm required.
Abilities:
Ability to communicate verbally
Ability to compose letters and memorandums
Ability to deal calmly and courteously with people
Ability to deal with stressful situations
Ability to finish tasks in a timely manner
Ability to follow oral and written instructions and established procedures
Ability to function independently and manage own time and work tasks
Ability to maintain confidentiality
Ability to perform basic filing office procedures and word processing
Ability to work as an effective team member
Ability to compose letters and memorandums
Ability to deal calmly and courteously with people
Ability to deal with stressful situations
Ability to finish tasks in a timely manner
Ability to follow oral and written instructions and established procedures
Ability to function independently and manage own time and work tasks
Ability to maintain confidentiality
Ability to perform basic filing office procedures and word processing
Ability to work as an effective team member
1.) With on-the-job experience the incumbent must display an understanding of the department/unit and organization as well as company policies and procedures.
2.) Willingly and effectively gathers information from a variety of available resources in order to independently make decisions and implement action accordingly.
Insight is an equal opportunity employer
Insight is an equal opportunity employer
Employment Type
Full Time
Key Skills
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