Executive Administrative Assistant
Executive Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Were Hiring: Virtual Administrator
Remote Part-Time or Full Time US Pacific Hours
Overview:
Were looking for a detail-oriented and tech-savvy Virtual Administrator to support daily operations internal communications and digital engagement. This role is perfect for someone who thrives in a fast-paced entrepreneurial environment and is confident using cloud-based productivity and marketing tools to help keep things running smoothly.
Key Responsibilities:
- Manage calendars schedule meetings and handle email correspondence (Gmail/Google Calendar)
- Organize files and maintain shared drives (Google Drive)
- Take notes and track action items during virtual meetings
- Build forms and collect data (Google Forms)
2. Digital Communications
- Create email campaigns segment lists and track performance (Constant Contact)
- Update contact databases and set up basic automations (HubSpot)
- Perform CRM hygiene: deduplication tagging reporting
- Coordinate newsletters and compile performance metrics
3. Design & Branding
- Create/update presentations one-pagers and branded materials (Canva)
- Design visuals for events emails and social media
- Ensure materials align with brand guidelines
4. Event & Meeting Support
- Assist in planning and running virtual events (Zoom Google Meet etc.)
- Prepare speaker briefs manage RSVPs and handle follow-ups
- Send post-event surveys and compile feedback
5. Reporting & Documentation
- Track key metrics (campaigns CRM engagement)
- Keep SOPs and admin documentation up to date
- Support light project management (Google Sheets Trello)
Required Skills & Tools Preferred (A Plus):
- Google Workspace (Gmail Drive Docs Sheets Slides Calendar)
- Canva (graphics slides simple layouts)
- HubSpot (CRM navigation lists workflows) Experience or exposure would be a plus.
- Constant Contact (email setup list management reporting). Experience or exposure would be a plus.
- Strong written/verbal communication
- Highly organized proactive and responsive
Opportunities to Expand Your Impact:
In line with best practices from high-performing remote teams the following areas are recommended for cross-training or role expansion:
CRM Management
- Keep contact lists clean and well-organized
- Use CRM properties and lifecycle stages to support sales/marketing
Marketing & Comms Support
- Maintain a content calendar (newsletters social media)
- Set up basic automations and welcome sequences
Executive Support
- Spot calendar conflicts and streamline scheduling
- Prepare meeting briefs with short bios and relevant links
Process Documentation
- Maintain a live Admin Handbook with templates and SOPs
- Document workflows for repeatable campaigns and tasks
Data Hygiene
- Regularly update contacts manage bounces and opt-outs
- Export and back up lists periodically
Bonus (Nice to Have)
- Experience with LinkedIn campaign management
- Familiarity with Trello Notion Slack or Airtable
- Basic copywriting or content editing skills
Required Experience:
Senior IC
Employment Type
Full-Time
