Administrative Assistant

Looking for a position as part of an innovative team driving positive change for children and families in Lancaster County consider applying to join CHI St. Joseph Childrens Health.

The organization is currently accepting resumes for an administrative support position. The position primarily supports the administrative and HR functions of the organization while also working in support of our innovative education and behavioral health programs. Ideally the candidate will have previous administrative experience working with accounts receivables.

CHI St. Joseph Childrens Health is dedicated to improving the health of children and families by improving access linking families to care coordinating health-related services and providing clinical programs while serving as a leading voice in collaborative efforts to improve the health and well-being of the Lancaster PA community.

Every child has a unique health journey; the goal of CHI St. Joseph Childrens Health is to serve as a supportive voice and companion for children and families along their path to growing up healthy and happy. CHI St. Joseph Childrens Health is an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin and veteran or disability status.

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S. & from clinics and hospitals to home-based care and virtual care services CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources CommonSpirit is committed to building healthy communities advocating for those who are poor and vulnerable and innovating how and where healing can happen both inside our hospitals and out in the community.

Responsibilities:

• Serve as the primary point of contact for administrative functions including the overall office management.
• Answer and direct all phone calls and messages.
• Coordinate centralized office supply ordering and inventory tracking.
• Handle and distribute all incoming and outgoing mail faxes and deliveries.
• Maintain all corporate files electronically and paper.
• Process monthly credit card expense reports for executive leadership team.
• Prepare daily receivable reports weekly bank deposits and monthly deposit reporting.
• Process and track all vendors invoices and check requests for payment through national accounts payable support center.
• Post tuition payments for the schools operated by CHI St. Joseph Childrens Health.
• Payment and receivable tracking for special accounts and projects

Qualifications:

Education (including licenses certifications):

• High School Diploma or GED
• Associates or Bachelors degree preferred

Experience required and preferred:

• Minimum of 1 year administrative support experience. 3 years administrative support experience preferred.
• Experience and comfort with office equipment and software word processing desktop publishing and spreadsheets. Google workspace experience is a plus.

Skill Competencies:

• Excellent communication skills both written and verbal - and the ability to communicate with visitors and employees at all levels
• Ability to work autonomously
• Ability to act on anticipated needs of administrative office and executive team
• Effectively manage time expectations and workspace
• Comfortable adapting to new processes and equipment.
• Demonstrate a high comfort working with diverse populations and an understanding of the cultural and social barriers that can exist when accessing health or health-related care.