Administration Officer NOA
Administration Officer NOA
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
DEADLINE FOR APPLICATIONS
2 September 2025-23:59-GMT01:00 West Africa Standard Time (Lagos)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP
The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.
WHY JOIN WFP
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ABOUT THIS JOB AT WFP
This position is based in Maiduguri and reports to the Head of Administration or the Deputy Head of Maiduguri Area Office.
THE ROLE
To support the delivery of quality customer-focused value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries in line with WFPs strategy.
KEY ACCOUNTABILITIES (not all-inclusive within delegated authority):
Assist with the preparation of Management Services components of WFPs Country Strategic Planning (CSP) and Resource Planning aligned with country and wider WFPs strategies and policies to facilitate efficient and effective service delivery.
Support preparation of functional annual plans and implementation of policies procedures processes standards and systems to support WFPs strategic objectives.
Collate data and prepare basic analysis to support efficient planning and decision-making.
Assist in the identification of requirements pertaining to resources aiming at efficiency cost-effectiveness and timeliness of operations and services.
Maintain working relationships with WFPs internal and external stakeholders other UN agencies and government entities ensuring relevant exchange of data and identifying areas of potential improved alignment of operations and cooperation.
Provide suggestions for improvements to services and facilities related to Occupational Safety and Health (OSH).
Support a culture of environmental sustainability by role modelling actions that drive sustainability in all activities.
Utilise digital tools and applications to their fullest potential collaborating with technical experts to effectively adopt innovative technologies thereby enhancing operational workflows and customer service.
Assist with the preparation and implementation of UN Reform related inter-agency initiatives to achieve cost savings and enhance service quality.
Support field missions by documenting issues/gaps and proposing solutions in the relevant services or products of responsibility.
Support the organisation and design of learning initiatives to build capacity of WFP staff and partners to improve their understanding of Management Services regulations policies procedures processes standards and systems.
Follow standard emergency preparedness and response practices to support WFP to quickly deploy the needed resources to affected areas.
Other as required.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
Has some experience and/or training in at least one Management Services line of business (for example management of assets facilities fleet travel or other).
Has experience in deriving insights and conclusions from data trends and performance metrics.
Has Experience managing guesthouse and guesthouse booking processing E-Invoicing through the digital booking hub; expenditure tracking and processing invoice
Has gained experience in administration.
Has demonstrated a high level of proficiency in WFP administrative operating standards in day to day work.
Has provided coaching or training to new staff members within area of expertise.
QUALIFICATIONS AND EXPERIENCE
Education: Advanced University degree in Business/Public Administration Engineering or other relevant field relating to office management and administration and one year of managerial and professional proven experience or First University degree with 3 years of proven managerial and professional proven experience and/or training/courses.
Language: Fluency (level C) in English language and the duty stations language if different.
MORE ABOUT YOU:
Educational Background: A bachelors degree in business administration management engineering or a related field.
Relevant Experience: Proven experience in administration office management or related roles preferably in international organizations or NGOs.
Organizational Skills: Strong organizational and time management skills with the ability to handle multiple tasks and deadlines effectively.
Communication Skills: Excellent written and verbal communication skills with experience in drafting reports and correspondence.
Interpersonal Skills: Ability to work collaboratively in a team environment and establish positive relationships with colleagues and stakeholders.
Problem-solving Ability: Strong analytical skills to identify issues and propose effective solutions in administrative processes.
Technical Proficiency: Proficiency in Microsoft Office Suite and familiarity with administrative software and tools.
Attention to Detail: A keen eye for detail to ensure accuracy in documentation and reporting.
Cultural Sensitivity: An understanding of and respect for diverse cultures with experience working in multicultural environments.
Adaptability: Flexibility and willingness to adjust to changing priorities and challenges in a dynamic work environment.
Commitment to WFP Values: A strong commitment to the mission and values of the World Food Programme including integrity professionalism and a focus on humanitarian principles.
ADDITIONAL / NICE TO HAVE
Language Skills: Proficiency in additional UN languages (e.g. French Spanish Arabic) is an asset.
Experience in Humanitarian Contexts: Previous experience working in humanitarian or emergency response settings.
Knowledge of WFP Policies: Familiarity with WFPs operational policies procedures and guidelines.
Project Management Skills: Experience in project management or coordination including the ability to support cross-functional teams.
Financial Management Experience: Understanding of budgeting and financial reporting processes.
Technical Skills: Experience with data management systems or administrative software specific to the UN or international organizations.
Training and Capacity Building: Experience in training staff or conducting workshops on administrative processes.
Networking Skills: Ability to build and maintain relationships with external partners and stakeholders.
Innovative Thinking: A track record of proposing and implementing process improvements or innovations in administrative practices.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:
NO FEE DISCLAIMER
The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time
Please contact us at in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
