Executive Office Administrator
Executive Office Administrator
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Job Description
Company:
The Boeing CompanyThe Boeing Company is looking for an Executive Office Administrator (EOA) to join their team in Seattle WA. This position will support the Boeing Enterprise Security (BES) Vice President/Chief Security Officer under Information Digital Technology & Security (IDT&S) and other executives directors within the organization.
The EOA will work in a fast paced and dynamic environment supporting calendar management travel arrangements and expense reporting logistical planning for internal and external events and coordination with other senior executive offices across Boeing. The desired candidate must have strong interpersonal organizational collaborative and time management skills.
Position Responsibilities:
Prioritize and schedule senior executive-level employee time and availability with a strong focus on balancing meetings and opportunities for dedicated work
Plan and implement logistics for senior executive-level internal and external events
Coordinate and process domestic and international business travel arrangements monitor travel logistics generate expense reports provide visibility of report status and assist in reconciling corporate credit card charges and verify payments to ensure timely and accurate reimbursement
Process and screen incoming and outgoing communications to ensure proper dissemination of information
Communicate a wide variety of information with multiple audiences both verbally and in writing
Track and maintain information relevant to organizational operations and schedules
Track and maintain designated conference room schedules for availability and efficient use of resources
Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources such as office supplies
Provide guidance to less experienced employees
This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.
BasicQualifications (Required Skills/Experience):
5 years of experience providing administrative support to multiple customers such as executives managers and staff members
5 years of experience managing executive schedules and calendars using Microsoft Outlook
5 years of experience supporting and engaging with executives and their leadership teams to coordinate priority needs support internal and external events and provide effective travel arrangements
5 years of experience with Microsoft Word Excel Outlook and PowerPoint
Preferred Qualifications (Desired Skills/Experience):
Bachelors degree or higher
5 years of experience in coordinating and processing travel arrangements generating expense reports and reconciling corporate credit card charges
5 years of experience in a role which required strong interpersonal and communication skills
Experience leveraging technology and business applications to manage and interpret data relevant to responsibilities for problem identification and resolution
Experience using collaboration tools (e.g. Microsoft Teams)
Experience building positive relationships with peers and leaders collaborating effectively and communicating clearly
Experience acting as a liaison between executives and their support staff to ensure proper coordination and communication
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana cocaine opioids amphetamines PCP and alcohol when criteria is met as outlined in our policies.
Pay & Benefits:
At Boeing we strive to deliver a Total Rewards package that will attract engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location date of hire and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications as well as market and business considerations.
Summary pay range: $
Language Requirements:
Not ApplicableEducation:
Not ApplicableRelocation:
Relocation assistance is not a negotiable benefit for this position.Export Control Requirement:
This position must meet export control compliance requirements. To meet export control compliance requirements a U.S. Person as defined by 22 C.F.R. 120.15 is required. U.S. Person includes U.S. Citizen lawful permanent resident refugee or asylee.Safety Sensitive:
This is not a Safety Sensitive Position.Security Clearance:
This position does not require a Security Clearance.Visa Sponsorship:
Employer will not sponsor applicants for employment visa status.Contingent Upon Award Program
This position is not contingent upon program awardShift:
Shift 1 (United States of America)Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race color religion national origin gender sexual orientation gender identity age physical or mental disability genetic factors military/veteran status or other characteristics protected by law.
Boeing Participates in E Verify
Right to Work Statement
Required Experience:
Unclear Seniority
Employment Type
Full-Time
