Specialist Resourcing Manager â Special Schoolsâ Service (CYPS) - 2 posts
Specialist Resourcing Manager â Special Schoolsâ Service (CYPS) - 2 posts
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Job Description
Job Description
SERVICE AREA: Special Schools Service (CYPS Directorate)
RESPONSIBLE TO: Specialist Resourcing Lead
RESPONSIBLE FOR: The Specialist Resourcing Manager will be responsible for leading and managing all aspects of specialist resourcing including allocation of human resources within the Special Schools Service.
JOB PURPOSE:
The Special Schools Service has a number of functions relating to the effective and efficient regional specialist SEN provision. The service has budgetary responsibility in the region of 200m and has full responsibility for the allocation of resources across 40 special addition the service co-ordinates support across health and education for special schools on a range of areas relating to staff development policy implementation curriculum support advice and training on resources and equipment. The Special Schools Service also provides over-arching support to special school leaders and staff.
The principal focus of this post will be to continually drive effective and efficient management of a specialist resourcing model to ensure that special schools are equipped to meet the needs of children and young people. The post holder will be the lead in specialist resourcing management projects and provide expert advice and support to the Specialist Resourcing Lead on innovation and good practice models.
The post holder will be directly responsible for developing and monitoring the specialist resource allocation model. The post-holder will develop implement monitor and manage innovative systems and procedures aimed at providing visibility of effective tracking and reporting. They will be conversant with the latest ICT techniques and will ensure SMART but challenging Key Performance Indicators are set. They will continually explore industry leading techniques and methodology for the efficient and effective management of resources.
A key output of this role would be to ensure school obligations are met at all times in relation to effective management of specialist resourcing whilst developing centralised systems and procedures to ensure standardisation across schools and to ensure that corporate SEN priorities are delivered to a high quality providing value for money.
The Post-holder has the following Service-Specific Responsibilities:
To provide accurate timely and relevant advice and support to schools and EA Services on all matters relating to allocation of
specialist resourcing to special schools including human resources;
To advise special schools on their responsibilities regarding the approved allocation of specialist resourcing and to take all reasonable steps to ensure efficient and effective staff management.
To provide front line support to special schools on the efficient and effective management of human resourcing allocation and any required follow-up action with the EA Special School Budgetary team and HR Services.
To assist the Head of Special Schools and Specialist Provisions in the achievement of Service Divisional Directorate and Corporate objectives.
To contribute to service development through consideration of new approaches to service delivery to ensure effective and efficient service delivery.
To develop and maintain effective working relationships with Heads of Service from all Directorates in the strategic planning management and delivery of the EAs corporate priorities.
To provide clear strategic leadership to staff to ensure the Service has a highly skilled flexible and motivated workforce.
To promote and develop a strong and consistent culture of effective and efficient management of specialist resource.
location.
To contribute to the development of the EAs efficient and effective management of resources supporting policies and the implementation of processes and procedures.
To support the development and delivery of specialist resourcing audits and monitoring programmes.
To ensure that corporate SEN priorities are delivered to a high quality provide value for money support the delivery of Departmental policy and are consistent and integrated in approach across all areas of the EA.
To assist EA Services with the identification of training needs in relation to resource allocation.
To develop and deliver training (both face-to-face and on-line) and other awareness raising information to make schools aware of good practice and their obligations with regard to effective resource management generally.
To develop and implement cultural change programmes regarding resource allocation ensuring they are communicated clearly and consistently across all special schools.
To develop high standards of governance including the monitoring evaluation and review of resource allocation management.
To establish accountability processes and robust management information systems that ensures effective tracking and reporting of resource allocation including the provision of management information in the form of reports dashboards KPIs and other methods of portraying information on the current status of the service. This will include appropriate use of benchmarks and indicators to drive continual improvement demonstrate the achievement of value for money and the delivery of best in class services.
To improve and build relationships and partnerships across the EA Directorates.
To assist the Strategic Specialist Resourcing Lead on the adoption implementation and monitoring of recently developed management procedures.
To represent the EA on internal and external working groups and committees and to represent the Strategic Specialist Resourcing Lead on such groups in relation to SEN resource allocation.
To deputise and undertake additional duties for the Strategic Specialist Resourcing Lead as required.
Leadership
To work with the Head of Special Schools and Strategic Specialist Resourcing Lead to lead and support on quality and performance and to support and give guidance across the service.
To oversee the operational management of the SEN resource allocation performance monitoring and reporting systems.
Actively manage the resource allocation systems ensuring all actions have been identified and recommendations made to meet efficiency and objectives set.
Apply resources effectively across the service.
To put in place a termly auditing schedule.
Regularly monitor the management of resource allocation by special schools against agreed key performance indicators ensuring achievement and improvement where required.
Attend working groups and team meetings as required.
Policy and Procedure Development
Contribute to the review revision and development of existing and new policies and procedures as the need arises for the service.
Contribute to the Authoritys corporate strategy and plans on matters relating to SEN provision.
Other Responsibilities
Ensure that the Authoritys policy on Data Protection (in particular processing sensitive personal information) is properly complied with.
Ensure that the Authoritys Equal Opportunities Policy relevant Codes of Employment and Practice and other relevant legislation are adhered accordance with Section 75 of the Northern Ireland Act (1998) the post-holder is expected to promote good relations equality of opportunity and pay due regard for equality legislation at all times.
Participate as required in the selection and appointment of staff in accordance with the policy and procedures as laid down by the Authority.
Provide responses to Parliamentary Questions Assembly Questions Ministers cases FOI requests and other correspondence within set deadlines.
Undertake such other relevant duties as may be reasonably expected of the post-holder.
Deal with whistleblowing complaints in accordance with the Whistleblowing procedure.
Participate in selection or evaluation panels as required.
Communicate findings to senior management via formal presentations standard management reporting on periodic/quarterly/annual basis.
Prepare updates and reports as required for Senior management and committee meetings with regard to performance accountability of area of responsibility.
Building Relationships and Working with Others
Build and maintain effective professional and respectful stakeholder relationships.
Develop and maintain clear lines of communication and effective working partnerships with relevant internal and external stakeholders.
Training
Undertake such training as may be required for the role.
To provide specific training and development to staff and line managers when required e.g. introduction of new processes new regulations or the revision of existing regulations.
Contribute to the development and delivery of SEN Resource Allocation initiatives and programmes such as workshops and training and development initiatives for Senior Managers and service wide.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.
In accordance with Section 75 of the Northern Ireland Act (1998) the post-holder is expected to promote good relations equality of opportunity and pay due regard for equality legislation at all times.
PERSON SPECIFICATION
1. You must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.
2. You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.
3. The stage in the process when the criteria will be measured is outlined in the table below.
4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.
5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
6. In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.
Section 1 - Essential Criteria
The following are essential criteria which will initially be measured at the shortlisting stage and whichmay also be further explored during the interview/selection stage.You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.
Experience
Hold a bachelors degree (UK Qualification and Credit Framework Level 6) or an equivalent or higher qualification and three years management experience in a professional capacity where the delivery of services to support schools is a core aspect of the work;
OR
Have five years management experience in a professional capacity where the delivery of services to support schools is a core aspect of the work
Have three years experience of the successful leadership and management of operational services within a complex organisation with evidence of knowledge and experience of:
Schools;
Resourcing;
across EA Directorates and with Principals;
management including HR issues; and
improvement including ICT systems implementation.
Shortlisting by Application Form
The successful candidate will be required:
to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion;
OR
be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion.
Shortlisting by Application Form
Section 2 - Essential Criteria
The following are additional essential criteria which will be measured during the interview/selection stage in line with EAs Game Changing People Model.
Demonstrable knowledge of the current and anticipated challenges related to the role.
Proven ability and knowledge to apply statutory and legislative requirements to regularly and directly support and advise senior management.
Interview
Abilities
In line with EAs Game Changing People Model we will look for evidence of:
Proven ability to achieve challenging targets and objectives through the engagement of teams.
Solutions driven with ability to investigate non-conformances and recommend improvements and preventative actions.
Proven ability to effectively communicate negotiate and influence a wide range of internal and external stakeholders to achieve organisational outcomes.
Interview
Evidence of how your experience and approach to work reflect EAs ethos and values. You will find information about our Valueshere.
Interview
Section 3 - Desirable Criteria
Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how and to what extent you meet the desirable criteria as failure to do so may result in you not being shortlisted.
Demonstrable commitment to continuous personal and professional development.
Shortlisting by Application Form
Our Values
Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.
DISCLOSURE OF CRIMINAL BACKGROUND
The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.
In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that youWILLbe expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.
Further information can be accessed atNI Director theDepartment of Justice.
APPLICANT GUIDANCE NOTES
To view the applicant guidance notes please clickhere.
To learn about the many great benefits of joining the Education Authority click here
The Education Authority is an Equal Opportunities Employer.
Required Experience:
Manager
Employment Type
Full Time
