Compliance & Information Specialist
Compliance & Information Specialist
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Job Description
As a Compliance & Information Specialist you will ensure the companys compliance with state and federal regulations related to professional services licensing registration contractual requirements and internal governance. You will maintain accurate audit-ready compliance records proactively monitor regulatory changes and collaborate across Legal Affairs Accounting IT Marketing Communications and other corporate groups to organize and manage governing documents in accordance with industry standards and document retention policies.
Essential Duties and Responsibilities
- Manage the application and renewal processes for company licenses and registrations including preparing forms gathering documentation and submitting to licensing boards and third-party providers.
- Ensure the firm and its licensed professionals adhere to all relevant laws rules and regulations related to engineering earth sciences and other licensed professions; act as a subject matter resource for technical staff.
- Maintain accurate up-to-date records of all licenses held by the company and its employees tracking expiration dates renewal requirements and compliance deadlines.
- Communicate with licensing boards engineers licensed professionals company officers and other stakeholders regarding licensing and registration matters; resolve and escalate issues as needed.
- Provide training and education on licensing registration and compliance requirements through presentations workshops and written resources.
- Conduct internal compliance audits and risk assessments to evaluate adherence to licensing contractual and regulatory obligations; document findings and collaborate on remediation plans.
- Monitor changes in laws regulations and industry standards and update company policies and procedures accordingly.
- Establish and track compliance performance metrics (e.g. renewal timeliness audit exception rates) and benchmark against industry best practices.
- Work with the IT and Communications teams to design and maintain intuitive systems for retention of technical resources on the company intranet and in hard copy format ensuring compliance with copyright regulations.
- Partner with Marketing and technical staff to perform conflict-of-interest checks in compliance with company policies client procedures and ethical standards; escalate issues to General Counsel as necessary.
- Analyze internal business systems to identify compliance gaps and recommend process improvements.
- Create review update and implement company policies to support compliance and effective business practices maintaining a regular policy review cycle.
- Liaise with department heads to ensure business operations remain compliant with applicable regulations industry standards and company policies.
- Other projects and duties as assigned.
Qualifications
- Bachelors degree in business management legal studies business administration project management or related field; Masters degree or relevant professional certifications (e.g. Certified Compliance & Ethics Professional CCEP) preferred.
- 3 years of experience in an information services role within a professional geoscience engineering or other technical/scientific setting.
- Knowledge of engineering industry standards rules and regulations or a legal background preferred.
- Experience with compliance audits risk assessments and remediation planning.
- Proficiency in Microsoft Office suite (especially SharePoint Excel and Outlook). Smartsheet experience preferred.
- Strong skills in information retrieval data management cataloging and indexing.
- Excellent interpersonal verbal and written communication skills.
- Strong analytical and problem-solving abilities; capable of interpreting technical information and making sound compliance recommendations.
- Ability to work independently with initiative meet deadlines and adapt to changing requirements.
Physical Requirements/Work Environment
- All candidates are subject to completing a background check and reference check.
- Normal office environment with moderate noise levels.
- Occasional lifting of up to 25 lbs.
- Prolonged sitting regular walking bending standing and reaching.
- Frequent computer work with prolonged viewing of a monitor.
- Willingness and ability to travel occasionally.
- All employees are responsible for conducting their work in a safe manner. This includes identifying potential safety hazards and reporting them to the designated project manager in a timely manner and participating in project safety briefings. This also includes wearing appropriate safety equipment when working in the field and completing all required health & safety training prior to beginning field work.
Our best estimate of the salary range for this position located in Redmond WA is $31.35 - $43.85 hourly. Compensation offered will be based on a variety of individual factors including education and experience as well as internal equity. GeoEngineers salary ranges are reviewed and updated each year and employees are eligible for pay increases based on individual performance. As part of our competitive total rewards package employees in this role may also be eligible for our annual year-end bonus offering subject to program eligibility requirements.
At GeoEngineers investing in our people is a top addition to competitive and equitable pay we are proud to offer a wide range of benefits to support employees and their families including healthcare (with travel benefit for care not locally available) 401(k) with company match short-term and long-term disability life insurance wellbeing benefits paid vacation and sick time and paid holidays among others. View our full listing of benefits here.
Our Commitment to Belonging at GeoEngineers
When people feel they can bring their whole selves to work that they have a voice and are supported and respected it creates trust and a feeling of belonging employees then flourish grow their careers and do the best work of their lives. A culture of belonging allows our employees to thrive and our company to prosper. This is a journey and we are committed to doing the work learning and evolving as we go.
GeoEngineers is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age ancestry color family or medical care leave gender identity or expression genetic information marital status medical condition national origin physical or mental disability political affiliation protected veteran status race religion sex (including pregnancy) sexual orientation or any other characteristic protected by applicable laws regulations and ordinances.
GeoEngineers is also committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or accommodation while seeking employment please contact Human Resources at or by phone at . We will then make a determination regarding your request for reasonable accommodation on a case-by-case basis.
We welcome and encourage individuals from all backgrounds and experiences to apply for openings on our team. We would love for you to join us!
We care about your privacy. Read GeoEngineers Privacy Notice for details on our personal data policies.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
