Administrative Support Senior Analyst
Administrative Support Senior Analyst
Posted on :
20-08-2025
Employer Active
1 Vacancy
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Job Description
Description
Key Responsibilities:
Administrative Management:
- Coordinate with various departments for day-to-day administrative requirements
- Manage office supplies inventory and procurement
- Manage Printing Stationary
- Handle visitor management and access control
- Maintain office documentation and records
- Coordinate internal events and meetings
- Arranging outside office - team lunch dinner with negotiating rates
Soft Services Management:
- Oversee housekeeping & Security services
- Manage cafeteria operations and food vendors
- Coordinate pest control services
- Supervise landscaping and indoor plants maintenance
- Monitor waste management systems
- Manage mail room operations
Employee Support:
- Address employee queries regarding facility services
- Manage seating arrangements
- Handle employee transportation services
- Coordinate with IT for workspace setup
- Arrange accommodation for New Joinee
- Process employee Face access & ID cards
Vendor Management:
- Coordinate with service providers and vendors
- Monitor service level agreements (SLAs)
- Review vendor performance
- Process vendor payments and invoices
- Maintain vendor documentation
Health & Safety:
- Ensure compliance with health and safety regulations
- Coordinate fire safety drills
- Maintain first aid facilities
- Monitor COVID-19 protocols (if applicable)
- Conduct regular safety audits
Charge Back Data to Finance:
- Collection of Invoices & checking for accuracy
- Seeking approval and uploading in system
- Prepare Charge back data as per the department Cost centers and submit to finance Dept.
Oracle & Data Zen:
- Preparation of Purchase Order & STSO for Pan India Admin. Team.
- Creating New Vendor in Data Zen - Registration change of vendor bankers & vendor email
Facility Charges:
- Checking & processing of RENT CAM & UTILITIES Invoices (3rd 4th & 9th Floor).
Events:
Technovation
- Finalizing the venue Breakfast food sitting arrangement etc.
- Internal co-ordinating with the concerned departments for getting the activities done - printing of posters gift finalization printing shirts transportation of material stage photography etc.
- To name a few - Republic Day Womens Day Independence Day Diwali Dussehra Cricket tournament Gala Night etc. & monthly employee engagement activities in co-ordination with HR.
Hospitality:
- Interacting & co-ordinating with the foreign delegates for stay local transportation & special lunch arrangement.
- Signing of Contract with negotiating on room rates with nearby hotel.
IBS Expansion:
- Co-ordinating with Admin Director and timely support extended.
Required Experience:
Senior IC
Employment Type
Full Time
Key Skills
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