Project Coordinator I - Information Technology

IT Project Coordinator

What Youll Do:

Under direct or general supervision performs responsible project coordination tasks and administers or assists a higher-level projects manager in the administration and coordination of County administrative operational and/or technical projects through all phases of project deliveryor performs the more complex staff assignments.

SUPERVISION RECEIVED AND EXERCISED

Receives direct (Project Coordinator I) or general (Project Coordinator II) supervision from assigned management/supervisory staff. Exercises no direct supervision of staff.

CLASS CHARACTERISTICS

Project Coordinator I: This is the entry-level classification in the Project Coordinator series. Initially under close supervision incumbents learn and perform routine work in one or more areas of project coordination. As experience is gained assignments become more varied complex and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the Project Coordinator II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised at project-specific progress milestones and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Project Coordinator II: Thisis the journey-level classification in the Project Coordinator series. Positions at this level are distinguished from the Project Coordinator I by the performance of the full range of duties as assigned working independently taking on larger and more complex projects or assignments and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Positions in the Project Coordinator I/II class series are flexibly staffed and positions at the II level are typically filled by advancement from the I level after gaining the knowledge skill and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level classification.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add modify change or rescind the work assignment of different positions. Some duties knowledge skills and abilities may be performed in a learning capacity for entry-level (I Level) positions.

• Assists in the planning coordination and monitoring of County projects.
• Assists in preparing and making presentations to groups and organizations regarding projects services and activities; attends various meetings committees and conferences related to project goals and objectives.
• Assists in developing systems designed to maintain scope and reduce time and costs of delivery of County projects.
• Assists in preparing project status reports project schedules and total project cost estimates.
• Compiles and reviews staff reports related to project completions revisions or changes and compares information with project schedules.
• Assembles status data of project budgets records budget adjustments and project cash flow data.
• Develops manages and updates detailed total project cost estimates and project schedules and exerts cost and schedule control during all phases of project delivery.
• Coordinates the project related activities of project stakeholders as needed to ensure successful delivery of the projects within cost and schedule limitations.
• Assists a higher-level manager in the coordination of larger and more complex projects.
• Identifies potential problem areas in advance and takes corrective action or notifies competent authority as necessary.
• Coordinates and manages the procurement of professional consultant services which includes the evaluation and negotiation of professional consultant proposals.
• Reviews change in program plans requested by project stakeholders and provides advice on budget and time implications.
• Tracks project tasks and milestones reporting progress to management.
• Coordinates and administers contracts monitors vendor compliance and facilitates contractor activities to ensure adherence to project specifications timelines and budgets.
• Assists in tracking and reporting on grant-funded projects to ensure compliance with grant requirements including timelines deliverables and documentation.
• Prepares compiles and reviews project-related reports Board of Supervisors agenda items and other formal documentation for internal and external stakeholders.
• Performs other related duties as assigned.

The requirements listed below are representative of the knowledge and ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

QUALIFICATIONS

Knowledge of:

• Principles and practices of public agency contract negotiation administration project management and evaluation.
• Applicable federal state and local laws regulations standards and policies.
• Principles and methods of cost estimating and evaluating appropriate resources for projects.
• Principles and practices of contract management and procurement processes
• Principles of budgetary administration and control.
• Business information systems principles including design and related software applications.
• Principles and practices of collaborative project development and interdepartmental coordination.
• Standard office practices and procedures.

Skill in:

• Preparing resource and budget estimates for projects.
• Managing organizing and coordinating the various components of projects.
• Directing and maintaining multiple projects simultaneously consisting of a variety of activity in multiple areas.
• Establishing and maintaining cooperative and effective working relationships with those contacted in the course of the work.
• Understanding and following complex technical instructions.
• Conducting research and compiling accurate data in areas of responsibility.
• Understanding interpreting and applying all pertinent laws codes regulations policies and procedures and standards relevant to work performed.
• Independently organizing work setting priorities meeting critical deadlines and following up on assignments.
• Effectively using computer systems software applications relevant to work performed and modern business equipment to perform a variety of work tasks.
• Communicating clearly and concisely both orally and in writing using appropriate English grammar and syntax.
• Establishing maintaining and fostering positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

High School Diploma or GED equivalent and two (2) years of experience performing increasingly responsible project management tasks.

and

Project Coordinator I:Equivalent to an associates degree from an accredited college or university with major coursework in business administration public administration or a field closely related to the assignment and one (1) year of responsible administrative technical or project coordination experience supporting operations similar to those in the assignment.

.

Project Coordinator II:Equivalent to a bachelors degree from an accredited college or university with major coursework in business administration public administration or a field closely related to the assignment.

or

two (2) years of increasingly responsible experience coordinating projects programs or related services supporting operations similar to those in the assignment.

Licenses and Certifications:

PHYSICAL DEMANDS

• Mobility to work in a standard office setting and use standard office equipment including a computer; to operate a motor vehicle and visit various County sites (use only for driving positions); primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend stoop kneel reach push and pull drawers open and closed to retrieve and file information; ability to lift carry push and pull materials and objects up to 50 pounds in all cases with the use of proper equipment and/or assistance from other staff.
• Vision to read printed materials and a computer screen.
• Hearing and speech to communicate in person and over the telephone.
• Finger dexterity is needed to access enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
• Mobility to work in changing site conditions; to sit stand and walk on level uneven or slippery surfaces; to reach twist turn kneel and bend to climb and descend ladders; and to operate a motor vehicle and visit various County sites.

• Office environment with moderate noise levels controlled temperature conditions and no direct exposure to hazardous physical substances.
• May include field work with exposure to loud noise levels cold and hot temperatures inclement weather conditions road hazards vibration chemicals mechanical and/or electrical hazards and hazardous physical substances and fumes.
• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Some departments may require pre-employment screening measures before an offer of employment can be made (i.e. background screening physical examination etc.).

ADDITIONAL INFORMATION

HOW TO APPLY

A complete original application must be filed for each position you are interested in applying for. Applicants must apply online through the Countys automated application system at must be submitted no later than the final filing date and time listed on the job flyer.

It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.

Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.

Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.

SELECTION PROCEDURE

The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received the selection process may consist of additional application screening written and/or practical exam(s) oral interview or any combination thereof.

FREQUENTLY ASKED QUESTIONS

How long does it take to fill out the application

Can I change my application after submitting it

How long until I hear back from you and how can I check for updates on my application

Will I be informed if I am not selected for an interview / Oral Exam

OUR COMMITMENT TO DIVERSITY EQUITY AND INCLUSION

Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse inclusive and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity Equity and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC Disabled Persons Veterans LGBTQIA community members etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the recognition of these structural and systemic factors the Human Resources Department understands that experience can be gained in many ways oftentimes outside of formal institutions and strives to take a holistic approach in assessing an applicants qualifications for a position.

If youre excited about this role but your past work experience doesnt align perfectly with every qualification in the job description we strongly encourage you to apply.

REASONABLE ACCOMMODATIONS

The County of Humboldt is committed to providing equal access and opportunities in its programs activities and employment and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation please contact Human Resources immediately at so arrangements can be made.

EQUAL OPPORTUNITY EMPLOYER

The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race religion or religious creed color age sex sexual orientation national origin ancestry marital status medical condition mental or physical disability military service or any other classification protected by federal state or local laws or ordinances.

MEDICAL EXAMINATION

A pre-employment medical examination provided by the County may be required upon offer of employment.

OTHER EXAMINATIONS

Some positions also require psychological evaluation and/or extensive background investigation.

LICENSES

Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California drivers license.

PROBATIONARY PERIOD

Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.

EMPLOYMENT ELIGIBILITY

It is the Countys intention to hire only those workers who are authorized to work in the United States pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.

DISASTER SERVICE WORKERS

All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.