Administrative Coordinator

Holiday Beach Companies in Panama City Beach FL is looking to hire a full-time Administrative Coordinator. Are you an organization and detail rock star that enjoys working with a team Would you like to work for a successful company that values its employees If so please read on!

This customer service position earns a competitive wage of $18 plus depending on experience.

We provide great benefits including health dental vision life short- and long-term disability paid time off (PTO) and paid holidays after 60 days of employment.

If this sounds like the right opportunity for you apply today!

ABOUT HOLIDAY BEACH COMPANIES

Holiday Beach Companies is five unique companies in one - we are all-inclusive from Real Estate Development Construction Mechanical and Rentals. We offer the finest luxury vacation rentals throughout Floridas Panhandle.

A DAY IN THE LIFE

As an Administrative Coordinator you play a vital role in the operations of our Mechanical business as you work with other Holiday Beach Companies departments to support our company.

Job Requirement and Responsibilities Include:

• Administrative Support Assists with administrative tasks for Holiday Beach Companies such as answering phones serving customers and vendors typing correspondence preparing reports scanning filing and records retention.

• Process Permits - Fills out permits and project applications and verifies all information for accuracy and completeness; delivers permits applications and fees to municipalities.

• Vendor and Subcontractor Maintenance Collects vendor and subcontractor documents including but not limited to: Subcontracts Vendor Maintenance Forms W9 forms and Certificates of Insurance. Inputs vendor information into accounting systems and retains vendor documents per company policy. Assists with the annual vendor database clean up and prepares end of year 1099 Forms.

• Warranty Maintenance and Claims Prepares and processes warranty documents according to manufacturer guidelines. Submits warranty claims and follows up with manufacturers to ensure claims are being processed properly and works with Accounts Payable to ensure credits are being received. Keeps accurate inventory of ordered warranty parts and communicates with managers technicians and purchasing as to status of warranty claims.

• Insurance Maintenance and Claims Ensures new and retained vendors have required Certificates of Insurance on file per company policies and procedures. Requests Certificates of Insurance from insurance agents as needed for vendors subcontractors and Holiday Beach Companies. Prepares and processes insurance claims. Submits insurance claims and follows up with insurance company to ensure claims are being processed and provides management with updates as needed. Keeps accurate records.

• Contracts - Prepares and processes subcontracts contracts and service agreements. Ensures all signatures and paperwork are received and stored electronically in company files.

• Policies and Procedures Assists with the development of policies and Standard Operating Procedures

• Transportation Maintain our efleets account ensuring all vehicles are accounted for in the system and all tags are renewed and maintenance is tracked. Assist with auto insurance claims communication.

• Service Titan Assists with data cleanup and input. Assist with timekeeping and reports as needed.

• Other Perform other duties as assigned by management

QUALIFICATIONS

• Knowledge of Service Titan is preferred
• Able to multi-task.
• Detail oriented.
• Ability to work well with co-workers and management
• High School Diploma or Equivalent

PHYSICAL REQUIREMENTS

• Able to stand and/or sit for long periods of time
• Ability to lift up to 25 pounds
• Must be able to use hands and fingers to operate a keyboard mouse and other office equipment.
• Visual acuity to read detailed reports spreadsheets and screen content.

Are you a team player Do you work well in a fast-paced environment Can you effectively manage multiple tasks Are you highly organized and detail-oriented Do you always have a positive attitude If yes you might just be perfect for this administrative position!

WORK SCHEDULE

This position is full-time and is scheduled to work Monday - Friday from 8 AM - 5 PM

ARE YOU READY TO JOIN OUR EXCITING TEAM WHERE EVERY DAYS A HOLIDAY

If you feel that you would be right for this customer service job please fill out our initial 3-minute mobile-friendly application. We look forward to meeting you!

Transparency in Coverage Act

The below link leads to the machine-readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine readable files are formatted to allow researchers regulators and application developers to more easily access and analyze data.

Experience:

IC