Operations Records Coordinator
Operations Records Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Operations Records Coordinator will be a member of the Borough Presidents Operations Team reporting to the Director of Operations (DO). The Operations Records Coordinator will collaborate with the DO in overseeing the day-to-day activities of the agency ensuring that the office and staff have the tools necessary to succeed. The selected candidate will provide administrative support and contribute to strategizing efforts to ensure seamless operations across the department including support with space use onboarding record retention management fleet procurement and salvaging. The Operations Records Coordinator will play a key role in helping the agency maximize efficiency and effectiveness and will collaborate with colleagues while working closely with other relevant New York City agencies. The ideal candidate for this position is flexible an excellent problem-solver resourceful and extremely proactive. The Operations Records Coordinator will be responsible for the following:
Responsibilities:
-Supports Operations team with leading and editing of Operations Manual and helps build and maintain internal documentation process improvements and reporting dashboards
-Maintains and monitors the key management system to support building security and operational integrity
-Oversees DORISs records retention and disposal schedule ensures compliance with all applicable policies and regulations and trains staff on inventory management and record archiving.
-Oversees and manages all office subscriptions including software publications and service contracts.
-Coordinates agency Fleet access including Bike MetroCard and/or car key issuance returns and audits in alignment with fleet protocols.
-Collaborates across departments to support events initiatives and process improvements.
-Maintains accurate records reports and documentation for audits and internal tracking.
-Assists with procurement processes including inventory management and order tracking.
-Ensure compliance with internal policies and procedures across office operations.
-Participates in the onboarding process and orientation for all new hires.
-Supports Space Use Coordinator with Borough Hall site visits and event coordination.
-Coordinates A/V and logistical support for meetings presentations and events ensuring seamless execution.
-Supports the Operations team on furniture and tech salvaging.
-Other duties and Ad Hoc projects as assigned by the Director of Operations.
COMMUNITY COORDINATOR - 56058
Qualifications :
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
