Executive Assistant to CEO - Remote
Executive Assistant to CEO - Remote
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Job Description
We are seeking a highly organized proactive and detail-oriented Executive Assistant (EA) to support our CEO. The ideal candidate is a self-starter who thrives in a dynamic environment anticipates needs and handles confidential information with discretion. This role is critical to maximizing the CEOs efficiency and effectiveness.
Key Responsibilities
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Calendar & Schedule Management: Coordinate and manage the CEOs schedule including meetings appointments and travel.
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Communication: Draft proofread and manage internal and external communications on behalf of the CEO.
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Meeting Preparation: Prepare agendas briefing documents and take detailed meeting notes with action items.
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Project Management: Assist in managing and tracking key projects ensuring deadlines and deliverables are met.
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Travel Coordination: Plan and book domestic/international travel including flights accommodations and itineraries.
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Inbox & Task Management: Monitor and prioritize emails and other communications; flag urgent items.
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Stakeholder Liaison: Serve as a key point of contact for internal and external stakeholders.
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Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and confidentiality.
Qualifications
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3 years of experience as an Executive Assistant ideally supporting C-level executives in a remote environment.
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Exceptional organizational and time-management skills.
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Excellent written and verbal communication skills.
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Proficiency in Google Workspace Slack Zoom and project management tools (e.g. Asana Notion Trello).
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Ability to anticipate needs think critically and offer solutions to problems with a high level of professionalism.
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Comfortable working across time zones and managing flexible hours when necessary.
Preferred Qualifications
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Experience in a fast-paced startup or high-growth environment.
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Familiarity with basic business operations finance or investor communications.
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Previous experience supporting a remote executive.
Employment Type
Full Time
