Office Administrator (Post Level 12)
Office Administrator (Post Level 12)
Posted on :
13-07-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
13-07-2025
Job Description
Department Description/Departement Beskrywing
Faculty of Economic and Management Sciences
Africa Centre for Inclusive Health Management
Office Administrator (Post Level 12)
(Stellenbosch Campus)
Ref. EBW09/141/0625
The Africa Centre for Inclusive Health Management at Stellenbosch University (SU) offers some of the most comprehensive HIV/Aids management training programmes in the world. These capacity-building courses empower people organisations and communities to take control of the pandemic from an individual to management level. We prepare students with a transformative experience to be well-rounded leaders who make a positive impact on the world.
This role requires a professional friendly and organised individual who will create a welcoming environment for all visitors manage the ground floor reception and perform administrative tasks as required to support the efficient operation of the office.
Duties/Pligte
Reception:
Job Requirements/Pos Vereistes
Recommendation/Aanbeveling
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
Stellenbosch University is committed to employment equity (EE). In accordance with the institutional EE plan of the University and the EE Plan of the specific environment persons from designated groups will receive preference over foreign nationals where EE targets are a factor. Where EE is not a factor South African citizens will receive preference over foreign nationals.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as but not limited to: noise hazardous chemical substances and hazardous biological agents) to be subjected to medical screening to determine their fitness to work in the said occupations.
Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.
Enquiries/Navrae
Enquiries regarding this post: Ms Anja Laas on / 2964 or at
Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Services Centre on
(Stellenbosch) / (Tygerberg) or at .
Faculty of Economic and Management Sciences
Africa Centre for Inclusive Health Management
Office Administrator (Post Level 12)
(Stellenbosch Campus)
Ref. EBW09/141/0625
The Africa Centre for Inclusive Health Management at Stellenbosch University (SU) offers some of the most comprehensive HIV/Aids management training programmes in the world. These capacity-building courses empower people organisations and communities to take control of the pandemic from an individual to management level. We prepare students with a transformative experience to be well-rounded leaders who make a positive impact on the world.
This role requires a professional friendly and organised individual who will create a welcoming environment for all visitors manage the ground floor reception and perform administrative tasks as required to support the efficient operation of the office.
Duties/Pligte
Reception:
- Maintaining office security by following safety procedures and managing access control.
- Welcoming visitors in a professional manner and directing them to the appropriate unit/staff member.
- Receiving phone calls and directing them to the relevant unit/staff member.
- Ensuring that visitors complete the visitors registry book.
- Assisting guests with the allocation of parking.
- Ensuring that the reception area is tidy and presentable.
- Receiving sorting and distributing deliveries.
- Performing other duties as directed by the line manager.
- Responsible for arranging refreshments during meetings/functions.
- Assisting prospective students with application/registration enquiries.
- Requesting outstanding documents from prospective students.
- Preparing applications for the RPL committee.
- Capturing student data creating student files and compiling the correct content.
- Preparing submitted student assignments for grading.
- Updating student files with extension/follow up communication.
- Performing ad hoc duties during on-campus student block sessions.
- Preparing and booking meeting rooms for external users.
- Staying abreast of and informed about emergency and evacuation procedures.
- Managing the first aid kit at reception according to Occupational Health and Safety regulations.
Job Requirements/Pos Vereistes
- Matric (NQF Level 4) pass certificate and a professional tertiary qualification in administration office management or a related field.
- At least three years work experience in a similar position.
- Excellent verbal and written communication skills.
- Excellent telephone etiquette and professional appearance.
- Proficiency in Microsoft Office (Word Excel and Outlook).
- A valid drivers licence.
- Multi-tasking and time management skills with the ability to prioritise tasks.
- The ability to perform duties under pressure and being resourceful and proactive when issues arise.
Recommendation/Aanbeveling
- The ability and skills to deal calmly with challenging clients.
- Professional attitude and appearance.
- The ability to operate scanners copiers and printers.
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
Stellenbosch University is committed to employment equity (EE). In accordance with the institutional EE plan of the University and the EE Plan of the specific environment persons from designated groups will receive preference over foreign nationals where EE targets are a factor. Where EE is not a factor South African citizens will receive preference over foreign nationals.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) must reach the University before or on the closing date of the advertised post.
APPLY ONLINE AT BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as but not limited to: noise hazardous chemical substances and hazardous biological agents) to be subjected to medical screening to determine their fitness to work in the said occupations.
Should no feedback be received from the University within four to six weeks of the closing date kindly accept that your application did not succeed.
Enquiries/Navrae
Enquiries regarding this post: Ms Anja Laas on / 2964 or at
Enquiries regarding remuneration/benefits as well as technical assistance with the electronic application process: Human Resources Client Services Centre on
(Stellenbosch) / (Tygerberg) or at .
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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