Office Receptionist
Office Receptionist
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Job Description
The Office Receptionist serves as the first point of contact for visitors clients and employees ensuring a welcoming and professional environment. This role manages front desk operations handles inquiries and provides administrative support to maintain smooth office functionality. The ideal candidate is courteous organized and possesses excellent communication skills.
Key Responsibilities:
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Greet and assist visitors clients and employees in a professional and friendly manner.
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Answer screen and direct incoming phone calls and emails promptly.
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Manage appointment scheduling meeting room bookings and visitor logs.
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Maintain a neat organized and presentable reception area.
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Handle incoming and outgoing mail packages and courier services.
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Provide general administrative support including data entry filing and document management.
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Assist in coordinating office events meetings and internal communications.
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Maintain office supplies and notify management when replenishment is required.
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Ensure adherence to office policies procedures and security protocols.
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Support other departments with ad hoc administrative tasks as needed.
Qualifications & Skills:
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High school diploma or equivalent; a Bachelors degree in Business Administration or related field is a plus.
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Prior experience as a receptionist or in front office administration preferred.
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Proficiency in Microsoft Office Suite (Word Excel Outlook) and basic office equipment.
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Excellent verbal and written communication skills.
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Strong interpersonal and customer service skills.
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Professional appearance and demeanor.
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Ability to multitask and manage time efficiently.
Competencies:
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Friendly approachable and customer-focused.
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Organized and detail-oriented.
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Ability to work independently and collaboratively within a team.
Career Progression:
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Successful performance may lead to roles such as Administrative Assistant Office Coordinator or Front Office Supervisor.
Employment Type
Full Time
