Office Administrator
Office Administrator
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Job Description
Job Summary:
The Office Administrator is responsible for ensuring the smooth operation of day-to-day office activities. This role provides administrative support coordinates office procedures and facilitates communication across departments to maintain an organized efficient and professional work environment. The ideal candidate is highly organized proactive and possesses excellent interpersonal skills.
Key Responsibilities:
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Oversee daily office operations ensuring a clean organized and efficient workspace.
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Manage office supplies procurement and inventory to ensure availability of necessary resources.
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Handle correspondence emails phone calls and other communications professionally and promptly.
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Schedule meetings appointments and coordinate internal and external events.
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Maintain accurate records files and databases for office activities employees and projects.
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Support HR and management in onboarding employee documentation and administrative tasks.
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Assist in preparing reports presentations and other documentation as required.
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Coordinate with vendors service providers and facility management for smooth office operations.
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Ensure compliance with company policies procedures and health & safety regulations.
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Act as the first point of contact for visitors and external stakeholders.
Qualifications & Skills:
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Bachelors degree in Business Administration Management or related field preferred.
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Minimum of X years of experience in office administration or a related role.
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Strong organizational time management and multitasking skills.
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Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and office management tools.
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Excellent written and verbal communication skills.
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Ability to work independently and collaboratively within a team environment.
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High attention to detail discretion and professional demeanor.
Competencies:
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Problem-solving and decision-making capabilities.
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Strong interpersonal skills and customer-service orientation.
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Adaptability to changing priorities and proactive approach to office management challenges.
Career Progression:
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Successful performance may lead to roles such as Office Manager Administrative Manager or Operations Coordinator.
Employment Type
Full Time
