Assistant Sales Administration Manager
Assistant Sales Administration Manager
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Salary Not Disclosed
1 Vacancy
Job Description
We are looking for a meticulous and highly trustworthy Assistant Sales Administration Manager to serve as a right-hand support to the Sales Admin Manager of our client. This person will take primary responsibility for all operational aspects of sales administration - ensuring clean compliant processes around quoting tendering record-keeping and internal reporting. This is a hands-on control-focused role ideal for someone with a strong commercial background who thrives on structure accuracy and accountability.
Responsibilities
Quotation & Tender Controls
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Manage the full lifecycle of quotations and tenders submitted ensuring all are documented version-controlled and traceable.
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Ensure all submitted quotes are accompanied by the necessary supporting documentation (e.g. three comparative quotes internal approvals customer-specific terms).
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Maintain a Quote & Tender Register including submission dates status updates and outcome tracking.
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Implement and manage document control systems to archive all quotation and tender-related files in an orderly retrievable manner.
Sales Operations Reporting
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Record and maintain weekly and monthly sales statistics segmented by marketer division and fleet category.
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Coordinate with the Sales Team to ensure consistent and timely data submissions for sales tracking.
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Generate standardised internal dashboards or spreadsheets that monitor quote volumes success rates and pricing trends.
System & Process Governance
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Work with the Sales Admin Manager to roll out systems and standard operating procedures (SOPs) across all divisions.
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Ensure that all quotation and pricing entries are accurately captured and updated in the TMS or relevant platforms.
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Conduct regular checks and internal audits of sales-related data for consistency integrity and alignment with customer contracts.
Administrative & Contractual Support
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Maintain and update the Sales Database in line with monthly fuel pricing and contract clauses.
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Liaise with Sales personnel to ensure compliance with administrative requirements before submission of any quote or proposal.
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Serve as the first line of quality control for all commercial documentation flowing through the Sales Admin office.
Skills:
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Highly organised and able to enforce system discipline.
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Honest and discreet with access to sensitive operational data.
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Strong sense of ownership and responsibility.
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Detail-oriented with excellent follow-through on deadlines.
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Process-minded and capable of designing checklists templates or control systems.
Qualifications:
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Bachelor of Commerce (BCom) or equivalent commercial qualification (essential).
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2 4 years of experience in a sales support operations or commercial admin role.
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Advanced MS Excel skills (filtering formulas formatting pivot tables).
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Familiarity with quotation workflows internal compliance and tender submissions.
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Experience working in or with transport/logistics operations (advantageous).
Employment Type
Full Time
Key Skills
- Administrative Skills
- Time Management
- Account and Finance Skills
- Administration & Operation
- Customer Services
- Communication
- Analysis Skills
- Relationship Management
- Administration Support
- Administrative Services
- Client Services
- Team Player Spirit
- Problem Solving Skills
- Administration And Secretarial
- Office Management
