Executive Assistant
Executive Assistant
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Job Description
LMI Technologies recognized as one of Canadas Best Workplaces is a medium-sized technology company built on a culture of openness respect and professional excellence. At LMI our staff work passionately toward the common goal of designing and delivering innovative 3D machine vision solutions to OEMs and System Integrators working in industrial factory automation around the world. The result of this teamwork is high-performance easy-to-implement and cost-effective 3D sensor technologies that deliver the best results in even the most challenging 3D inline inspection applications.
What will you do as an Executive Assistant
LMI is seeking a highly proactive and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to our executive team. This role is a key partner in ensuring the smooth operation of the executive office and plays a critical part in contract management and corporate filings. The ideal candidate is a resourceful self-starter who takes initiative to anticipate needs demonstrates strong accountability for their work and can confidently manage a diverse workload in a fast-paced environment.Key Responsibilities:
Corporate Contracts & Governance
- Be the first reviewer of contracts ensuring baseline content aligns with LMIs corporate structure and governance requirements and provides a thorough summary of remaining contract content for secondary review by leadership.
- Maintain accurate records of corporate entities officers and directors.
- Apply LMIs corporate structure to ensure contracts accurately reflect the appropriate legal entity its functions and jurisdictions.
- Coordinate the proper signing of all contracts by authorized individuals.
- Monitor patents and trademarks tracking renewal deadlines and coordinating filings to ensure compliance and protection of LMIs intellectual property.
- Coordinate annual corporate filings and ensure compliance with all jurisdictional requirements including international expansions.
- Track contract deadlines renewals and compliance requirements.
- Maintain a comprehensive contract database and digital filing system for easy retrieval and reference.
- Provide high-level administrative support to executive leadership including calendar management meeting coordination travel support expense reporting etc.
- Prepare and edit correspondence presentations and reports with exceptional attention to detail.
- Proactively track and manage executive deadlines to ensure timely completion of deliverables.
- Research and provide summarized findings on a range of topics that might impact LMIs business demonstrating an ability to think strategically.
- Handle confidential and sensitive information with the highest level of discretion.
LMI team members come from a variety of backgrounds with a range of skills and knowledge. For the Executive Assistant we anticipate the person with the highest likelihood of success will have the following qualifications:
Required Qualifications:
- Bachelors degree in Legal Studies Business Administration or a related field.
- 3-5 years of experience in a similar high-level administrative or legal support role.
- Experience with a Board of Directors or C-suite executives is highly valued.
- Experience in improving or optimizing a contract and document management system.
- Proven ability to maintain the highest level of confidentiality and discretion when handling sensitive corporate and personal information.
- Proven ability to be proactive assertive and take full ownership and accountability for a scope of work.
- Advanced proficiency in Google Suite (preferred) or Microsoft Office Suite (alternate) with the ability to manage content for both accuracy and aesthetics.
- Exceptional organizational skills with the ability to prioritize and manage competing demands effectively.
- Strong attention to detail and accuracy in document preparation and review.
- Excellent written and verbal communication skills.
- Paralegal certification or equivalent experience.
- Familiarity with electronic signature platforms (e.g. DocuSign Adobe Sign).
- Experience in a global technology company or similar corporate environment.
Performance Metrics:
Success in this position will be measured by:
- Proactive Management: Effectively anticipating needs and proactively managing the executive teams schedules and priorities resulting in no missed executive deadlines.
- Professional Conduct: Consistently positive informal feedback from internal and external stakeholders regarding professionalism confidentiality and discretion.
- Accuracy and Timeliness: 100% compliance with deadlines for contract reviews and corporate filings.
- Operational Excellence: The successful optimization of LMIs document management systems and processes leading to a measurable reduction in contract processing time.
- Executive Satisfaction: Consistently positive feedback from the executive team regarding preparation collaboration and professional development measured through quarterly check-ins.
Salary Range: $68000 - $96900
How to submit your interest
If you are interested in this exciting opportunity and working for a fast-growing global technology company with an inspiring and engaging workplace environment please submit your application to our Human Resources team in confidence by clicking the Apply Now button.
While we appreciate your interest in LMI very much we are only able to respond to candidates selected for further consideration. We look forward to talking to you about the possibilities of beginning a rewarding new chapter of your career!
Why being inclusive is important to us
At LMI Technologies we are an Equal Opportunity employer and we value the diversity of the people we hire and serve. We strive to build and grow our team that fosters variety in backgrounds perspectives experiences and skills. We embrace inclusiveness in our workplace so we can utilize each persons talents and strengths.
If you are interested in working for a fast-growing global technology company with an inspiring and engaging workplace environment we invite you to apply and talk about the possibilities of beginning a rewarding new chapter of your career.
We assure you once you complete your application your information is safe with us. To learn more about how we use your personal data please review our Privacy Policy (
Required Experience:
Manager
Employment Type
Full-Time
