Executive Assistant
Executive Assistant
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Job Description
You are as unique as your background experience and point of view. Here youll be encouraged empowered and challenged to be your best self. Youll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day youll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals families and communities around the world.
Job Description:
About the role:
Executive Assistant VP & CFO Client Experience Office Canadian Operations and Expense Management
The Canadian Expense Management team and Client Experience/Operations Finance is looking for a new Executive Assistant. This growing team is comprised of nearly 40 accredited Finance professionals helping to bring Sun Life Canadas purpose to life. We are a hard-working team who loves to have fun. The team co-locates in Toronto Waterloo and Montreal.
If youre looking for a career with purpose. Were here to help you thrive. Build your future with us and invest in a career that invests in you.
The Executive Assistant will be responsible for providing efficient and high-quality administrative support to the VP & CFO Client Experience Office and Canadian Operations as well as calendar support to their leadership team (a group of five AVPs).The successful candidate will be a self-confident creative innovative thinker with superior organization and time management skills and the ability to handle a variety of role is fast paced with multiple demands and requires a demonstrated regard for confidentiality and a high level of judgment and ability to solve for solutions.
What will you do
- Actively and proactively anticipates the needs of the VP to ensure they are well prepared and organized.
- Actively manages all aspects the VPs calendar coordinating both personal and professional appointments meetings and scheduling.
- Manages all aspects of the VP and AVPs calendar to ensure meetings are prioritized with internal and external clients/business partners as appropriate
- Helps to supports meeting requests for the AVPs as needed.
- Effectively works with other EAs in scheduling and coordination of meetings and other needs
- Proactively anticipates the needs of the VP in a dynamic and fast paced environment including a rudimentary understanding of Finance process (i.e. quarter-end year-end planning) to enable more effective and efficient administration.
- Coordinates meetings including preparing agendas announcements memos org design charts presentations and reports.
- May be required to assist in the preparation and distribution of reports and internal communications
- Manages all travel arrangements and accompanying material for VP
- Coordinates townhalls including Audio/Visual Catering and other logistics
What do you need to succeed
- A minimum of 5 years experience working as an Executive Assistant supporting senior leaders
- Excellent verbal and written communication skills (English)
- Proficiency in Microsoft Office Suite; including MS Word Excel PowerPoint
- Knowledge of other common platforms including Adobe Concur Ariba Engage (social network)
- Ability to perform with professionalism and poise
- Strong interpersonal skills ability to work in a team environment as well as independently
- Able to be proactive and take initiative strong problem-solving skills
- Able to handle and maintain confidential company information
- Excellent organizational and time management skills
- Demonstrates accuracy and thoroughness
- Able to make professional decisions
- Expected to be in the office when the VP is in (hybrid 2-3 days per week)
Whats in it for you
- Hybrid work environment
- A friendly collaborative and inclusive culture
- 15 vacation days per year
- Flexible Benefits from the day you join to meet the needs of you and your family
- Pension stock and savings programs to help build and enhance your future financial security
- The opportunity to move along a variety of career paths with amazing networking potential
- Access to our Global Learning Centre available 24/7 for your learning needs
- Wellness programs that support the three pillars of your health mental physical and financial
Recent Awards:
- We are honoured to be recognized as aand 2024 Best Workplaces in Canada by Great Place to Work Canada
- Great Place to Work list for Best Workplaces for #HybridWork 2022
- Great Place to Work list for Best Workplaces for Professional Development in Canada 2022
- Named Best Places to Work by Glassdoor 2021 and 2023
The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other addition to Base Pay eligible Sun Life employees participate in various incentive plans payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results.
Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our Clients the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds.
Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to .
We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business our Clients and you! Several work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.
We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.
Salary Range:
53300/53 300 - 88200/88 200Job Category:
Administrative ServicesPosting End Date:
19/08/2025Employment Type
Full-Time
