Executive Assistant
Executive Assistant
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Job Description
Major Duties
The Executive Assistant to the President will be a detail-oriented and assertive professional with a can-do attitude and outstanding organizational skills. The ideal candidate will be responsible for managing complex schedules coordinating meetings handling correspondence cultivating relationships with external & internal stakeholders overseeing project deliverables and performing various administrative tasks related to travel & cost management and successful operation of the Presidents office.
The Executive Assistant coordinates and supports the initiatives of the Senior Leadership Team including managing and tracking projects planning events and adjusting the flow of work to ensure efficiency and performance across organizational functions.
Specific Responsibilities
Facilitating cross-channel feedback from internal stakeholders to management and executive teams;
Working with functional and site leaders to learn departmental needs and goals;
Observing reviewing and analyzing processes to identify inefficiencies and areas where improvements could be made;
Designing and maintaining clear operational guides and cadence to ensure consistency of operations;
Collaborating with management and executives to set and execute on functional and organization-wide goals;
Manage President and Segment calendars organize segment meetings and prepare minutes;
Organize travel prepare and check travel expenses for the President;
Handle confidential and sensitive information with discretion.
Qualifications
5 years of experience in high-level administrative position human resources or project management/operations;
Highly proficient in MS Office suite in particular: Word Excel Power Point and Sharepoint
Skills and Competencies:
Good time management prioritization and multitasking abilities
Excellent interpersonal skills to build strong relationships with colleagues
Effective communication including speaking writing and active listening
Able to give and receive feedback and constructive criticism from a variety of channels
Proven strategic planning and problem-solving skills
Methodical about analyzing processes and systems to fully understand their functions
Proactive research skills used in seeking out opportunities to advance and improve the organization
Strong project management skills
Collaboration and teamwork skills
Leadership skills like motivation goal-setting and monitoring progress
Comfortable in a high-pressure environment
Join our globally growing team at ATS Industrial Automation where we create complex automation solutions at the highest level that sustainably impact lives around the world.
At ATS a publicly traded global company with a proud 40-year history we help drive the future with our factory-wide automation solutions. At ATS Industrial Automation what we do matters - both to our customers and to their customers. With 600 skilled employees around the world we design build and service mission-critical automated assembly and test solutions for mobility nuclear and specialty automation. Our customers are leaders in their industries and rely on us to deliver what we promise - on time and on budget. Combined with our broad product portfolio financial strength and global presence we provide our customers with the best automation solutions wherever and whenever they need them.
Join our ATS Industrial Automation Team because:
- We VALUE our People: The foundation of a great company is having the best team which is why we continuously work to develop engage empower and energize our people.
- Weve got GREAT Work Perks: We provide a variety of perks to our employees. Make sure you ask more about our flexible work schedules employee events free coffee beverages employee referral program and safety shoe programs.
- We offer COMPETITIVE Total Rewards: Competitive starting salaries overtime pay eligibility paid vacation company paid short- and long-term disability and life insurance comprehensive health benefits 401K matching program Employee Incentive Bonus program and optional Employee Share Purchase Program.
- We support internal GROWTH & DEVELOPMENT: ATS Automation offers endless opportunities for professional growth and development including tuition reimbursement programs and our commitment to promoting from within.
Required Experience:
IC
Employment Type
Full Time
