Administrative Assistant Maintenance Operations
Administrative Assistant Maintenance Operations
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Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
ABOUT THE CLIENT:
Our client is a trusted and leading HVAC company based in Thornleigh NSW Australia. We specialise in the service maintenance installation and fire compliance of HVAC systems across Greater Sydney and the Central Coast. With over 16 years of experience and more than 1000 contract sites under our care we ve built a reputation for delivering reliable high quality solutions to residential commercial and strata clients alike.
They pride ourselves on being more than just technically capable we re known for our strong long-term client relationships and our practical no-nonsense approach to getting the job done right.
The company culture is rooted in collaboration accountability and continuous improvement. We believe in open communication supporting one another and solving problems as a team. We re a down to earth hardworking group who value people who show initiative take ownership of their work and help make life easier for their teammates and our clients.
If you re someone who thrives in a fast-paced environment and brings a get it done attitude you ll fit right in
JOB SUMMARY:
We are seeking a full-time Administrative Assistant to support our Maintenance Operations Specialist with a range of administrative tasks essential to the smooth running of our maintenance division. This is a detail oriented role that requires strong organisational skills excellent written communication and the ability to work independently while aligning with our internal team.
The successful candidate will become a critical part of our day to day operations by helping keep our systems updated jobs closed off contractors booked and clients informed all of which will help free up our internal resources and improve efficiency across the team.
KEU RESPONSIBILITIES:
Save and organise contractor reports and send them to clients in a timely and professional manner
Book maintenance contractors for scheduled and reactive works
Distribute maintenance reports to relevant stakeholders (internal and external)
Import maintenance schedules from spreadsheets into AroFlo (prepared by internal team member)
Import and update asset information within AroFlo
Assist with AS 1851 reporting and compliance schedules
Ensure maintenance jobs are closed in AroFlo including chasing contractors for reports or completion documentation
Reply file and categorise emails related to maintenance works
Set up new sites in AroFlo including periodic schedules and invoicing
Support general admin and operational tasks as required
Requirements
SKILLS:
Proficient with Microsoft Outlook Excel Teams and general computer systems
Highly organised with strong attention to detail
Excellent English communication skills both written and verbal
Proactive and able to follow through without constant supervision
Willingness to learn new systems and processes
Ability to manage competing priorities and meet deadlines
Strong sense of accountability and pride in your work
Previous experience using AroFlo or similar job management platforms is a bonus but not essential
Benefits
Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients. Access Offshoring is dedicated to supporting business owners and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent. We recognize that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep that s right 100% work from home. But wait there s more. Here are just some of our benefits:
- Work from Home Allowance
- HMO for you and a dependent from Day 1
- 20 Days Annual Leave AND 5 Days Sick Leave
- Government Benefits and 13th Month Pay
- Computer Equipment
- Opportunities for growth
- Competitive Salary
SKILLS: Proficient with Microsoft Outlook, Excel, Teams and general computer systems Highly organised with strong attention to detail Excellent English communication skills both written and verbal Proactive and able to follow through without constant supervision Willingness to learn new systems and processes Ability to manage competing priorities and meet deadlines Strong sense of accountability and pride in your work Previous experience using AroFlo or similar job management platforms is a bonus, but not essential
Employment Type
Full Time
