Mobility Executive Assistant
Mobility Executive Assistant
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Job Description
Summary
King County Metro Mobility Division is hiring a high-performing experienced Executive Assistant to execute complex and critical administrative support in the Division Directors Office.
This role requires exceptional professionalism and the ability to manage/handle confidential information and time sensitive priorities with efficiency. We are looking for a strong team member with a deep sense of emotional intelligence and interest in collaboration and connection. A willingness to listen and learn coupled with a growth mindset is essential for this key role in contributing to a culture of continuous improvement.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County this role you will apply equity and social justice principles that exemplify shared values behaviors and practices to all aspects of the work.
This recruitment will be used tofill one (1) appointed Executive Secretary/Assistant I. In addition this selection process may be used to generate an eligibility pool for future career service vacancies that may occur in this classification within this workgroup. The eligibility pool will be retained for 12 months from the date of posting and may be used at the discretion of the hiring authority.Job Duties
Administrative Support to Directors Office
Provide high level administrative support to Director and Deputyandas needed to division management and leadership teams.
Maintain dynamic and demanding schedules for division director and deputy director.
Serve as liaison with other divisions and lines of business at Metro as well as to other King County agencies and external partners.
Manage essential meeting coordination including presentations notes and action item tracking to ensure effective follow-up.
Collaborate with the Directors Office team to plan organize and executespecial eventssuch as employee recognition award celebrations.
Offer communication anddocument support including drafting emails formatting editing and distributematerials.
Coordinate signatures and approval processes ensuringtimelyandaccuraterouting of documents for leadership review.
Perform special projects as requested
Administrative Services to Division
Coordinate and provide direction to divisions administrative team.
Reinforce established division processes and standards.
Spearheading the development and implementation of effective policies that enhance operational efficiency and compliance.
Helpidentifyand implement continuous improvement opportunities and best practices.
Building a cohesive high-performing team through strategic hiring mentorship and professional development initiatives.
Cultivating a workplace culture that encourages continuous learning collaboration and personal growth.
Develop and document standard operating procedures and workflows to ensure consistency and efficiency.
Support payrolltraveland expense processing.
Project Support
Assistleadership in managing ongoing projects and operational requests by creating tracking tools reports and documentation to support project goals.
Support leaders to plan and execute their vision goals andobjectives.
Develop and manage coordinated systems for division recruitment efforts and employee travel plans in adherence with established Metro and County policies and guidelines.
Experience Qualifications Knowledge Skills
Minimum Qualifications:
Three (3) or more years of senior-level administrative professional experience ideally supporting executive leaders.
Proven ability to provide excellent customer service that is sensitive to and reflective of Metros commitments to equity social justice inclusion and belonging.
Good judgment and the ability to seek direction and make independent decisions in alignment with division and directors priorities.
Experience managing highly confidential and sensitive issues effectively and with integrity.
A proactive mindset with the ability to handle competing priorities take initiative and elevate issues to division leadershipfor resolution.
Excellent organizational skills; attention to detail without losing sight of the big picture.
Comfort navigating uncertainty and ability to adapt in a dynamic environment.
Experience building relationships across organizational units with an ability to be an open collaborative and trusted teammate.
Demonstrated experience in drafting preparing and editing dynamic and high-visibility communications for executive leaders.
Exceptional calendar management skills witha track recordof efficiently coordinating complex schedules meetings and priorities for senior leaders.
Effective problem-solving and analytical skills.
Intermediate or expert-level skills with technology tools: Outlook Excel Word Teams etc.
Understanding of how large organizations work and the ability to get things done through formal and informal channels.
Experience creating and directing standard administrative processes or making existing processes more efficient.
Themost competitive candidateswill have the followingdesired qualifications:
Knowledge of King County and/or Metro Transit policies and procedures.
Experience with other Microsoft products such as SharePoint and Visio.
Experience with other software such as DocuSign Adobe Acrobat and Zoom.
Excellent organizational skills.
Experience navigating a complex and dynamic organization.
Familiarity with business intelligence tools such as Microsoft Power BI with the ability to use and manage dashboards and generate reports.
Supplemental Information
Required Application Materials
- A completed Job Application (employment history should go back at least 10 years if you have 10 years of employment (or more to include all relevant experience). Resumes are not accepted in lieu of a completed job application.
- Resume
- Cover Letter detailing your background and describing how you meet or exceed the requirements.
- Complete the supplemental questions
NOTE: Applications that do not include the required materials may be rejected as incomplete and not advance in the process.
Selection Process
All the application materials will be screened for qualifications competitiveness completeness attention to detail and written communications kills. The most competitive candidates may be invited to participate in one or more interviews. Final offers are contingent on successful completion of reference checks.
Work Schedule
This position is non-exempt from the provisions of the Fair Labor Standards Act and overtime eligible. Employees are paid on a bi-weekly schedule every other Thursday. Work hours are comprised of a 40-hour workweek within core hours of workday normally 6:00 a.m.-6:00 p.m. Monday through Friday.
Union Representation/Job Code/Grade
This position is not represented by a union. /428101 (Executive Secretary/Assistant I)Work Location
This position will be located in the King Street Center Building- 201 S Jackson St Seattle WA98104.
Teleworking Requirement
The work associated with this position will be performed predominantly in a hybrid work environment working in the office and at home. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within areas on able distance to their King County worksite to respond to workplace reporting requirements.
Who May Apply
This position is open to the public and all King County employees.To Apply
If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact: Manal Tirhi
Forbes recently named King County as one of Washington States best employers. Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference Come join the team dedicated to serving one of the nations best places to live work and play.
King County is an Equal Employment Opportunity (EEO)Employer.
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
Employment Type
Unclear
