Administrative Coordinator
Administrative Coordinator
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1 Vacancy
Job Description
Administrative Coordinator
Location: Graniteville VT
Start date: July-august 2025
Employment type: full-time
Rock of Ages a division of the Polycor Group is seeking a full-time Administrative Coordinator to join our team in Graniteville VT. This position plays a central role in supporting plant operations through accurate order processing invoicing communication and interdepartmental coordination all while ensuring a high level of customer service.
As a key member of our team youll work in a dynamic fast-paced environment where organization attention to detail and multitasking are essential. At Rock of Ages our culture is built on ownership respect merit and integrity and were looking for someone who shares those values to grow with us.
Essential duties and responsibilities:
- Accurately enter Monumental Mausoleum and Columbaria orders into the AS400 system.
- Review and process customer orders for accuracy including pricing product details delivery specifications and required documentation.
- Generate invoices bills of lading and reports to support customer fulfillment and internal tracking.
- Collaborate with internal teams including sales manufacturing drafting and shipping to resolve order issues and ensure smooth workflow.
- Assist Expeditors by organizing and processing necessary paperwork for shipments.
- Answer and route incoming calls providing basic customer assistance or directing inquiries to the appropriate employee.
- Maintain organized files databases and records including archiving completed documentation.
- Handle order changes cancellations and special requests ensuring accurate updates to systems and stakeholders.
- Support cross-functional teams by completing general administrative and clerical duties including filing photocopying and other office tasks.
- Work collaboratively with staff and management to complete assigned administrative projects and priorities.
- Maintain a high level of confidentiality and professionalism in all aspects of communication and documentation.
Ideal Candidate Profile:
We are looking for someone who is detail-oriented conscientious and eager to learn. The ideal candidate places a strong emphasis on accuracy particularly in data entry and pricing processes. Quick to pick up new tasks and highly responsible they help reduce errors and support the smooth flow of daily operations.
Technical Skills:
- Proficiency in Microsoft Office (Excel Word Outlook Teams PowerPoint) with strong Excel skills.
- Comfortable using standard office equipment.
Requirements and capabilities:
- High school diploma required (some college education is a plus).
- 23 years of experience in a similar administrative role.
- Solid written and verbal communication skills.
- Multitasking and time-management skills with the ability to prioritize tasks.
- Positive customer service attitude.
- Basic mathematic skills.
Benefits:
- Competitive hourly salary.
- 401(k) and Roth 401(k) with company match.
- Health/Dental/Vision insurance
- Flexible Spending Account (medical/dependent)
- Life/Disability/AD&D Insurance
- Employee Assistance Program
- Paid Time off (Vacation/Holidays)
To join the Polycor Group
In Person: 560 Graniteville Road Graniteville VT
Note: Any experience deemed equivalent will be considered. Please note that the Polycor Group is committed to employment equity and all applications will be treated confidentially. We will only communicate with candidates who have been selected for an interview.
About Rock of Ages a Polycor Group company: The Polycor Group is the world leader in the natural stone industry. Polycor employs more than 1000 people and owns more than 80 quarries 20 manufacturing plants and 4 trademarks in Canada the United States and France. Its world-class reputation stems from an extensive heritage of stonework on historic sites institutional commercial and residential projects.
For more information visit Polycors or Rock of Ages website and follow the company on its various social networks such as Facebook LinkedIn and Instagram.
Equal Employment Opportunity: Equal Employment Opportunity has been and will continue to be a fundamental principle at Polycor Stone Corporation and its subsidiaries (collectively Polycor). This Equal Employment Opportunity Policy applies to all other policies and procedures relating to recruitment and hiring compensation benefits termination and all other terms and conditions of employment. This Policy applies to all persons at Polycor including all directors executives managers and other employees of Polycor as well as individuals in an employment-type relationship with Polycor. All persons involved in Polycors operations are prohibited from engaging in discriminatory conduct. Appropriate disciplinary action may be taken against any employee violating this policy.
Employment is based upon personal capabilities and qualifications without discrimination because of race creed color religion sex pregnancy age national origin marital status physical or mental disability military status genetic information citizenship status or any other basis protected by federal state or local laws. All such discrimination is unlawful and violates our policy. Furthermore regardless of whether sexual orientation or gender identity (transgender status) are legally protected statuses or not Polycor does not tolerate discrimination on the basis of a persons sexual orientation or gender identity (transgender status).
Polycor will take appropriate steps to provide reasonable accommodation upon request to qualified individuals with disabilities so long as doing so does not cause an undue hardship. The company will also provide reasonable accommodation upon request to an employees religious beliefs so long as doing so does not constitute an undue hardship. If you need accommodation please provide a written description of your situation and your needs to Human Resources at and someone will contact you to discuss your request.
Required Experience:
IC
Employment Type
Full-Time
