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Human Resources Manager

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1 Vacancy
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Job Location drjobs

Rome - Italy

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

Human Resources Manager G15(A2)

1. Post Context/Summary

The Personnel & Administration Branch (PAB) consisting of a Personnel Section and a Graphics and Reproduction Section is responsible for matters pertaining to personnel and administration. The Branch assists and advises the Commandant on all matters in the execution of his/her responsibilities and duties regarding all human resource activities and directs and oversees overall military and civilian manpower policy and personnel management within the NDC. The PAB authenticates publishes and distribute correspondence orders and instructions and administers the NATO military evaluation reporting system. The PAB provides support for civilian personnel including recruitment management administration clearance employment payroll as well as performance management and training. In addition the Branch is responsible for developing validating coordinating and maintaining the Peacetime Establishment (PE) for NDC including the validation coordination and submission of inputs required for all PE change requests. Finally PAB manages all matters concerning privileges and immunities and reproduction services.

The Personnel Section is responsible to the Head PAB (HPAB) for the recruitment HR management and administration of NATO International Civilian (NIC) personnel appointed to NDC in accordance with appropriate agreements and delegations of authority. CPS provides direct advice to the NDC Commandant as Head of NATO Body on all matters pertaining to civilian personnel management and administration and prepares plans and manages all funds related to civilian salaries and administration of NATO international civilian salary and allowance addition CPS manages all matters concerning privileges and immunities (P&I) granted to diplomatic and consular personnel by the Italian Ministry of Foreign Affairs on basis of the Ottawa Agreement and respective supplement agreements.

The four Assistants of the Personnel Section and the Privilege and Immunity office are reporting directly to this post. The incumbent deputizes HPAB during absences and if needed

2. Principal Duties

The Human Resources Manager (HRM) is the official designated responsible for the management of the NDC civilian personnel as defined by NATO Civilian Regulations (NCPRs) and other related policies and directives on NIC personnel incl Reporting Lines which is deputizing in case of absence. To ensure a single coherent focus the HRM reports to the HPAB however the incumbent has direct access to the Commandant and Senior Management on aspects related to the civilian personnel policies regulations procedures and sensitive matters such as disciplinary issues complains and appeals.

a. The HRM is responsible for a variety of dissimilar management functions including:

b. Managing the NATO civilian recruiting activities of all aspects of the NIC recruitment including:

c. Acting as fund manager of the budget related to civilian personnel in particular:

d. Managing and ensuring proper implementation of the Performance Management System and its continuous adaptation to NDC requirements using statistical data:

e. Acting as reference IPOC for all personnel falling under the NCPRs:

f. Representing the NDC at the Advisory Panel on Administration and other Civilian HR ADP Working Groups and meetings. Consolidation of local policy with the NATO wide HR strategy.

g. Supervising and directing all activities in the Privileges and Immunities Office to ensure granting to international and NATO personnel.

h. Liaising with the NDC Civilian Staff Association in order to maintain good relationship and avoiding/solving problems.

3. Special Requirements and Additional Duties.

Assisting HPAB on manpower related issues and application on manpower policy if needed.

Flexibility Clause: The incumbent may be required to perform other related duties as directed. Other duties should be similar albeit in a different organizational element to that which the individual normally works.

The incumbent may be required to attend as directed additional training and specialised courses in the field of HR management to include the NATO Resource Management Education Programme (RMEP) course at NATO School.


4. Essential Qualifications:

a. Professional/Experience:

b. Education/Training

c. Language Requirements: English SLP 3333 - STANAG 6001

5. Desirable Qualifications

  1. Professional/Experience:
  1. Education / Training:
  1. Language Requirements: French SLP 2222 - STANAG 6001. Fair working knowledge of Italian.

6. Personal Attributes: The incumbent must be able to work under minimal or no supervision within the framework of the NATO CPRs and legal constraints. S/he must have refined interpersonal skills and a high degree of maturity integrity tact discretion and sound judgement and communication skills. Proactive highly organized and flexible in problem-solving and decision making. Sense of diplomacy propriety and team culture in order to work harmoniously and effectively with colleagues and other staff at all levels both military and civilian of various nationalities and cultural backgrounds.

7. Managerial Responsibilities: Direct supervision of Personnel Section including the Privilege and Immunity office. The incumbent provides civilian personnel management advice is under the supervision of HPAB and makes decisions on behalf of the Commandant within the delegated authority for employment contracts allowances step increments leave termination for NIC Temporary staff discipline and training requirements. Ability to plan organise and manage financial resources necessary for the administration of civilian personnel.

8. Professional Contacts: The HRM represents the College when dealing with subjects relevant to areas of responsibility and interacts with NDC staff of all grades and status. Has professional contacts with national authorities and other NATO bodies. The incumbent can commit the NDC to a course of action (eg. Negotiation of contractual terms with successful candidates during recruitments approval of budgetary expenditures related to step increases/training requirements/career development for NIC staff approval of common civilian administrative procedures including those related to allowance entitlements. Daily contact with NDC Command Group and management and staff at all levels on recruitment and other civilian HR issues. These contacts are often at OF-5 to OF-8 level. Promotes and maintains professional relations with civilian HR managers of other NATO bodies.

9. Contribution to the Objectives: The incumbent contributes to the execution of all personnel and administration activities at the College.

Remark: The incumbent may be required to work outside routine office hours and travel as part of the assignment.

10. Security Clearance : The successful applicant will be required to apply for and receive a NATO Secret Security Clearance prior to final confirmation of contract and commencement of employment.

Serving NATO International Civilian will be offered a contract according to the NATO Civilian Personnel Regulations. Newly recruited staff will be offered a definite duration contract of normally 2(two) plus 3(three) years in duration and followed by an indefinite duration contract. If the successful applicant is seconded from a national administration he/she will be offered a two-year definite duration contract which may be renewed for a further period not exceeding 5 years and/or the length of the approved secondment.

12. Additional Information:

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) approval of the candidates medical file by the NATO Medical Adviser verification of your study(ies) and work experience and the successful completion of the accreditation and notification process by the relevant authorities.

Please note that only applications from nationals of NATO member countries can be accepted. Current and previous civilians working for NATO or any Coordinated Organization shall indicate their last grade and step held (next to job title) and specify the name of employing NATO body or Coordinated Organization.

The candidature of NATO redundant staff at same grade will be considered with priority.

Candidates are kindly requested NOT to upload their Curriculum Vitae on the NATO Talent Acquisition Platform. Only attachments specifically asked for as part of the application process will be considered. All applications must include an uploaded copy of the qualification/certificate covering the highest level of education required by the job description.

Click here for useful information on the application and recruitment process.

Click herefor a video containingthe information you need to successfully submit your application on time.

In order to follow the status of the vacancy please refer to NDC webpage:

For any queries please contact the NDC Recruitment Team at

NATO is an equal opportunities employer and does not discriminate on the grounds of gender race or ethnic origin religion nationality disability sexual orientation or age according to the NATO Civilian Personnel Regulations.

NATO will not accept any phase of the recruitment and selection prepared in whole or in part by means of generative artificial-intelligence (AI) tools including and without limitation to chatbots such as Chat Generative Pre-trained Transformer (Chat GPT) or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared in whole or in part by means of such generative or creative AI applications may be rejected without further consideration at NATOs sole discretion and NATO reserves the right to take further steps in such cases as appropriate.

This vacancy will close on 05 SEPTEMBER 2025 at11:59:00 PM (CET).


Required Experience:

Manager

Employment Type

Full-Time

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