Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Executive Assistant C-Suite Support
About : is an InsurTech startup aiming to revolutionize the enterprise insurance market. Our technology simplifies the process for insurance brokers to identify optimal coverage for their clients continuously and this is just the beginning. Our mission is to revolutionize underwriting for better faster and smarter processes. As we pursue this goal we are implementing a data-driven business model that fundamentally reshapes how insurance products are sold. Established in 2018 is Venture-backed and based in New York.
Note: This role is 100% on-site at our Corporate Headquarters in New York City.
Position Overview
As an Executive Assistant at you will provide comprehensive administrative and strategic support to our C-level executives enabling them to optimize their time and effectiveness. You will serve as a critical liaison between leadership and internal/external stakeholders while managing complex schedules communications and projects that drive our companys mission forward.
Basic Qualifications
Bachelors degree
2-3 years of experience directly supporting C-level executives
Exceptional organizational and time management skills
Advanced proficiency in Microsoft Office suite and collaboration tools
Strong written and verbal communication skills
Preferred Qualifications
Experience in InsurTech FinTech or related industries
Previous startup experience
Knowledge of CRM systems and executive productivity tools
Experience coordinating board meetings and investor relations
Key Responsibilities
Manage complex executive calendars including scheduling meetings calls and travel arrangements
Coordinate and prepare materials for executive meetings board meetings and presentations
Handle sensitive and confidential information with discretion and professionalism
Draft and edit correspondence reports and other communications on behalf of executives
Serve as the primary point of contact for internal and external stakeholders
Coordinate cross-functional projects and initiatives at the executive level
Plan and execute company events executive retreats and team-building activities
Manage expense reports and administrative budgets
Anticipate executive needs and proactively provide solutions
Required Skills & Experience
2-3 years of experience in an executive support role
Demonstrated ability to prioritize competing demands in a fast-paced environment
Excellent interpersonal skills and professional demeanor
Strong problem-solving abilities with attention to detail
Experience managing confidential information with discretion
Proficiency with calendar management and travel coordination
Success Traits
Exceptional judgment and decision-making capabilities
Ability to work independently with minimal supervision
Proactive mindset with strong anticipatory skills
Resilience and adaptability in a rapidly evolving startup environment
Diplomatic communication style with all levels of the organization
Commitment to excellence and continuous improvement
Working with
Harbor is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities long term conditions mental health conditions or sincerely held religious beliefs or who are neurodivergent or require pregnancy-related support. If you need support please reach out to
Individual pay is determined by skills qualifications experience and location. Compensation details listed in this posting reflect the base salary only and do not include bonus equity or sales incentives if applicable.
Harbor is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race religion color national origin sex sexual orientation gender identity age status as a protected veteran status as an individual with a disability genetic information political views or activity or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories consistent with applicable federal state and local law. We may use your information to maintain the safety and security of Harbor its employees and others as required or permitted by law. Additionally participates in the E-Verify program in certain locations as required by law.
Harbor is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability you may contact us at
Employment Type
Full-Time
