Executive Administrative Assistant-SDS
Executive Administrative Assistant-SDS
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus it offers a dynamic and nurturing environment for its 1568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report holding a prestigious position as #39 among Historically Black Colleges and Universities.
VUU provides a robust array of academic programs including 35 Bachelors 11 Masters and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible high-quality education instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.
Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students faculty and staff. These principles help our community understand the right path to fulfilling our institutions mission. The principles are Innovation Spiritual Formation Integrity Diversity & Inclusion and Excellence.
The Executive Administrative Assistant SDS provides high-level administrative organizational and executive support to the leadership of the Student Development Services (SDS) division. This position serves as the primary point of contact for internal and external stakeholders manages day-to-day operations and ensures that departmental initiatives are executed effectively. The role requires discretion professionalism and the ability to manage complex tasks in a fast-paced university environment while supporting the mission of enhancing the student experience.
Responsibilities
- Provide direct executive support to the Dean/Director including managing calendars scheduling travel arrangements and correspondence.
- Draft review and prepare reports presentations and communications for internal and external audiences.
- Serve as the first point of contact for the office handling sensitive information with confidentiality and professionalism.
- Coordinate meetings prepare agendas take minutes and ensure timely follow-up on action items.
- Oversee daily office operations to ensure efficiency and responsiveness.
- Maintain and organize records files and databases in compliance with university standards.
- Support budget tracking expense processing and procurement activities for the department.
- Serve as a resource for students faculty and staff seeking information on SDS programs services and policies.
- Coordinate logistics for workshops events and training sessions hosted by the department.
- Manage communications including newsletters announcements and website updates.
- Collaborate with other university offices to promote holistic student success initiatives.
- Conduct research compile data and prepare reports for leadership review.
Education
- Bachelors degree preferred; Associates degree and equivalent experience considered.
- 35 years of progressively responsible administrative support experience preferably in higher education.
- Must be able to lift 10 pounds.
Application Process
Candidates are required to submit their resume four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment.For any questions or concerns please contact.
Equal Opportunity Employer
Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race color religion sex national origin sexual orientation disability gender identity protected veteran status or other protected class.
For more information about Virginia Union University visitVUU About Page.
Employment Type
Full Time
