Executive Assistant - Facilities Department
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Job Location:
Virginia Beach, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
20-08-2025
Vacancies:
1 Vacancy
Job Summary
About Us:
Landmark Hotel Group is a dynamic hotel management group based in Virginia Beach overseeing a portfolio of diverse hospitality properties. Our mission is to deliver exceptional guest experiences through operational excellence and were looking for a highly organized communication-savvy Facilities Department Coordinator to help support that mission.
Position Overview:
The Executive Facilities Assistant plays a key role in supporting the Director of Facilities and the broader facilities team. Acting as the administrative backbone of the department this role ensures efficient communication project coordination and task management across multiple hotel properties vendors and subcontractors.
If youre detail-oriented proactive and thrive in a fast-paced hospitality environment wed love to meet you!
Key Responsibilities:
- Vendor & Property Communication:
Serve as a liaison between the Facilities Director hotel General Managers property teams and vendors to streamline communication and ensure timely information exchange (i.e. communicate to property when a vendor will be on-site and relay questions from property to related subcontractors).
- Project Coordination:
Assist with the organization and implementation of facilities-related projects by coordinating between subcontractors internal teams and property staff.
- Task Management & Workflow:
Maintain and update task management platform with new tasks status updates and deadlines. Ensure platform communication is updated for tracking. Follow up on outstanding items to ensure completion of all project requirements in a timely manner.
- Request Intake & Follow-Up:
Handle facilities-related inquiries from properties and vendors directly; referring complex matters to the appropriate staff. Update platform through project completion and collaborate with the Facilities Director for resolution.
- Vendor Quote Management:
Team Coordination:
Assist in scheduling and optimizing the time and tasks of the Facilities Department team for efficiency and impact.
- Property Walk Scheduling:
- Process Improvement:
2 years in a facilities or hospitality administrative coordinator or assistant role
Prior property or project management experience is highly desirable
Strong written and verbal communication skills including confidence in communicating with a wide range of stakeholders
Excellent organizational and time management skills with a proven ability to meet deadlines
Proficient with task management tools and systems software (i.e. ClickUp Microsoft Office and Google Workspace)
Self-motivated and proactive in problem-solving
Maintain confidentiality of proprietary information; protect company assets
Be part of a tight-knit high-performing team with real impact across hotel operations
Gain hands-on experience in facilities and project coordination in the hospitality industry
Enjoy opportunities for growth and development within a supportive and innovative company culture
Landmark Hotel Group is an Equal Opportunity Employer/Affirmative Action qualified applicants will receive consideration for employment without regard to race color religion sex national origin age protected veteran status sexual orientation gender identity or disability status.
Key Skills
- Disaster Recovery
- Freelance
- General Services
- Investment Management
- IT Sales
- Agile Testing
About Company
Check out our wide variety of opportunities to work in hospitality from Landmark Hotel Group. From hotel front desk jobs to maintenance technicians. Join us!
