*Administrative Coordinator
*Administrative Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Required Education and Experience: High School Diploma or GED AND:
- 12 months office clerical or administrative experience.
Knowledge Skills & Abilities:
- Basic math skills
- Advanced computer skills with wide knowledge of business software
- Proficient in Microsoft Office
- Detail oriented for accuracy of data and information
- Highly organized and able to handle multiple projects and deadlines
- Able to communicate well and build rapport quickly with students faculty and staff
- Able to produce reports and complete work within deadlines
- Strong initiative to solve problems
- Creativity in problem solving
Certifications or Licenses:
- Valid drivers license required for travel.
Working Conditions:
- Frequent exposure to pressure caused by deadlines and busy periods.
- Ability to sit for long periods of time and engage in repetitive motions.
- Able to grasp objects with fingers or hands; communicate; including expressing oneself or exchanging information with others orally and in written form; see including color depth perception and clarity.
- Stand sit walk and lift up to 10 pounds.
- Standard office environment
Supervision:
- Supervises assigned staff as required.
Department Preferences:
- B.S. degree
- Familiarity with university systems (ONE Course Leaf DegreeNavigator Canvas Slate)
- Advanced Excel skills with the ability to build and manipulate spreadsheets.
- Familiarity with OU Policies and Procedures
Special Instructions: If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
The School of Civil Engineering and Environmental Science is a dynamic department with degree programs ranging from civil and architectural engineering to environmental engineering and science. The candidate will be responsible for the overall administrative needs of the school and serves as the assistant to the academic director and as the office manager. The successful applicant will provide instruction and support for faculty and staff related to university policy and procedures to ensure compliance; train supervise and back-up departmental student services staff; interface with departments across campus to facilitate efficient departmental operation; and organize coordinate and perform clerical and administrative functions following established standards.
Essential Duties:
- Assumes day-to-day responsibility for organizing and coordinating specialized clerical functions.
- Schedules appointments for academic director.
- Assists academic director with faculty evaluations post-tenure review tenure and promotion processes as well as faculty searches
- Assists with the development implementation and interpretation of policies and procedures ensuring compliance with federal state and university policies and regulations.
- Answers questions provides information and handles complaints for internal and external customers.
- Updates office procedures for more efficient operation when necessary.
- Assists with preparation of budgets controls delegated budgetary expenses and maintains budgetary records as required.
- Approves departmental expenditures within predetermined guidelines.
- Oversees departmental inventory reporting.
- Reviews billing from contractors and vendors adjusts as needed.
- Establishes and maintains filing systems including confidential documents.
- Selects supervises trains and evaluates performance of assigned staff.
- Prepares staff schedules and monitors and approves time worked.
- Coordinates departmental personnel and payroll issues.
- Plans and coordinates special projects.
- Schedules appointments and makes travel arrangements
- Collects and disseminates information for internal and external customers
- Performs other related duties as assigned.
Schedule: 8 AM 5 PM Monday Friday; occasional evenings and weekends for events. (This is onsite)
Travel:
Required Experience:
IC
Employment Type
Full-Time
