Office & Business Support Coordinator
Office & Business Support Coordinator
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Job Description
Ahti Interiors is a design-led sanitary ware brand supplying premium bathroom products across Bali and Indonesia. We collaborate with leading architects developers and interior designers to provide high-quality sustainable bathroom solutions that blend aesthetics and function.
Tasks
We are seeking a highly organised and proactive Office & Business Support Coordinator to provide comprehensive support to our CEO finance team logistics manager and overall office operations. This is a varied role that will suit someone who enjoys wearing multiple hats thrives in a fast-paced environment and takes pride in keeping both the business and the team running smoothly.
Key Responsibilities
1. Executive & CEO Support
- Manage the CEOs calendar schedule meetings and coordinate travel arrangements.
- Prepare agendas meeting notes and follow-up actions.
- Support project tracking and ensure deadlines are met.
2. Finance Administration
- Assist the finance function with invoicing expense tracking and payment schedules.
- Liaise with suppliers to ensure timely billing and payment processes.
- Maintain accurate financial records and support basic reporting.
3. Logistics Coordination
- Work closely with the Logistics Manager to support shipping customs documentation and order tracking.
- Maintain supplier and freight forwarder communication to resolve issues quickly.
- Keep product and shipment records up to date in company systems.
4. Office & Team Administration
- Manage office supplies stationery and day-to-day facility needs.
- Organise company files (digital and physical) for easy access.
- Coordinate internal communications and team activities.
- Provide ad-hoc administrative support to all departments as needed.
Requirements
- Minimum 2 years experience in office administration executive assistance or business coordination roles.
- Excellent organisational and multitasking skills with strong attention to detail.
- Proficient in Microsoft Office Suite and Google Workspace.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Familiarity with logistics or finance administration is a plus.
Employment Type
Full Time
