Project Administrative Assistant BMI/BRS- CIMMYT
Project Administrative Assistant BMI/BRS- CIMMYT
Posted on :
31-07-2025
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1 Vacancy
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Job Description
- Provide general administrative support to Africa-based BMI and BRS program staff and projects.
- Organize and lead BMI and BRS regional workshops and trainings including basic budgets advances reimbursements and logistics arrangements such as visa applications invitation letters accommodation flight tickets airport transfers and venue selection. Work with the Program Admin Coordinator to organize international workshops/trainings.
- Assist with onboarding new staff: support country moves computer allocation phone purchase vehicle allocation driving license acquisition and help with accommodation and office setup.
- Responsible for timely local payments and keeping simple account of payments/reimbursements preparing travel reports and travel expenses for IRS Staff credit cards.
- Managing the BMI/BRS infrastructure including procurement of supplies ensuring best practices on procurement guidelines.
- Coordinate all communications with members of the organization external stakeholders and meeting follow-ups.
- Provide monitoring support in all routine matters as requested by the Administrative Coordinator and in cases of absence when required to keep abreast of all commitments and tasks.
- File correspondence including incoming/outgoing correspondence maintaining data and ensuring proper records are maintain in good order.
- Other support tasks as required: representing BMI and BRS in CIMMYT country/regional administrative meetings taking minutes maintain a staff travel.
- Perform any other tasks and assignments related to as directed by Administrative Coordinator.
Requirements
- Bachelor s degree in business administration Communications or a related field.
- At least 3 4years of experience as a program/project administrator assistant or a similar role preferably in an international or non-profit organization setting.
- Familiarity with ERP tools Icertis and ticketing systems
- Strong troubleshooting and diagnostics skills
- Understanding of business functions (HR Finance Procurement Grants)
- Excellent communication and interpersonal skills
- Experience working in multicultural multi-country contexts
- Familiarity with Microsoft tools (Teams SharePoint Office 365).
- High level of discretion and confidentiality.
- Ability to work effectively in a multicultural team environment and under tight deadlines.
- Ability to work independently and well within teams.
Bachelor s degree in business administration, Communications, or a related field. At least 3 4years of experience as a program/project administrator assistant or a similar role, preferably in an international or non-profit organization setting. Familiarity with ERP tools, Icertis, and ticketing systems Strong troubleshooting and diagnostics skills Understanding of business functions (HR, Finance, Procurement, Grants) Excellent communication and interpersonal skills Experience working in multicultural, multi-country contexts Familiarity with Microsoft tools (Teams, SharePoint, Office 365). High level of discretion and confidentiality. Ability to work effectively in a multicultural team environment and under tight deadlines. Ability to work independently and well within teams.
Employment Type
Full Time
Key Skills
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