P&R Special Events Coordinator
P&R Special Events Coordinator
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$ 22 - 26
1 Vacancy
Job Description
General Summary
TheParks and Recreation Special Event Coordinator performs responsible work in the planning coordination and implementation of Parks & Recreation organized community special events and related outreach. Work is performed under the general direction of and reports to the Recreation Programming Division Manager.
The preferred hiring amount for this position is between $22.10 - $26.62an hour.This is a Part-Time 30 hour per weeknon-exempt position which provides pro-ratedbenefitsincluding 13 paid holidays paid vacation and sick leave health insurance options with employer contribution employer-paid life insurance Citys retirement options gym membership reimbursement and continuing education/training opportunities.Starting offer is based on applicable education experience and internal equity.- For a general summary of benefits offered by the Cityplease click the benefits tab on this posting or visit City of Charlottesville manages its own retirement system and does not participate in VRS;however the City has a Portability Agreement with VRS and there are certain provisions that must be met. If questions pertaining to the Portability Agreement please contact the Citys Benefits Administrator at .
Note:This job opportunity is advertised with a closing date of Continuous. If interested in being considered an application should be submitted as soon as possible. Applications may no longer be considered once a reasonable number of applications has been received or once a candidate to fill the position is identified. Applications may be evaluated on a continuous basis and interviews may be conducted as soon as possible during the recruitment. This job announcement may close at any time after 7 calendar days.Essential Responsibilities and Duties
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.
- Plans coordinates implements promotes oversees and evaluates a variety of community special events held by the Parks & Recreation Department that reach a wide range of audiences; which may include but not limited to events such as Sounds of Summer Sunday Sundown Downtown Safe Halloween Easter Eggstravaganza and/or others.
- Provides regular facility and park pop-up events designed to provide interaction between participants and community members with P&R staff and create increased awareness of Parks and Recreation services. Recommends potential community engagement events to supervisor.
- Works with the P&R Marketing Coordinator for event outreach marketing material media content and advertising to ensure appropriate promotion of events.
- Attends local community-based events to promote and educate the public about Parks & Recreation events programs and opportunities.
- Works with other city staff to ensure facility and/or park space availability and to coordinate personnel resources.
- Instructs personnel in appropriate event standards operations and communication methods. Participates in and coordinates the set-up and take down of event equipment and features.
- Ensures that all policies regulations services health and safety factor procedures of the organization are followed.
- Directs temporary/seasonal employees volunteers interns and/or other staff during events. May supervise and evaluate temporary/seasonal staff.
- Resolves event schedule conflicts and issues.
- Tracks and assesses performance measures of events event participation and issues; recommends changes to supervisor.
- Orders and/or requests necessary equipment supplies and other resources; maintains and tracks events budget; prepares reports on events outreach materials and supplies.
- Operates a vehicle to transport equipment supplies and other event items.
- Responds to and communicates with participants co-workers and the public effectively professionally courteously and thoroughly including in the handling of complaints and concerns.
- Develops and maintains contacts with various community groups schools vendors and other organizations.
- May represent the department in written or on-screen interviews to promote events.
- May be required to work weekends nights early mornings and/or holidays; or as needed to provide necessary services to the public.
- Responsible for appropriate use and maintenance of City equipment tools and other resources including work time.
- Regular and reliable attendance.
- Performs additional duties to support operational requirements as apparent or assigned.
Education Experience and Skills
Education and Experience:Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.
- Associate Degree or higher in recreation event management or related field AND 6 months of experience in recreation event planning or similarly related area.
OR- High School Diploma or GED AND 2 years of experience in recreation event planning or similarly related area.
OR- 4 years of experience in recreation event planning or similarly related area.
OR- An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
Certifications/Licenses/Other Requirements:- Must obtain and maintain a valid Virginia drivers license and acceptable driving record according to city criteria(To view our driving eligibility requirements visit be able to work flexible schedule outside of normal schedule including early mornings nights weeknights weekends and holidays.
- Required to successfully pass a pre-employment background check and pre-employment drug screen.
Knowledge Skills Abilities and Other Characteristics:
Job Knowledge:- Knowledge of community recreation activities; and of the planning organizing implementing directing and best practices of managing public events.
- Knowledge of applicable local State and Federal policies procedures regulations.
- Knowledge of effective customer service methods and procedures.
- Working knowledge of applicable safety procedures.
- Working knowledge of fiscal record keeping budgeting and procurement.
- Intermediate: ability to read and understand written materials such as newspapers magazines journals multi-step instruction manuals and reference materials.
- Intermediate: ability to organize data and write clear and concise reports prepare materials such as business letters explanations and summaries with proper format punctuation spelling and grammar using all parts of speech. Ability to prepare financial administrative and operational reports.
- Basic: Ability to perform the four basic arithmetic operations of addition subtraction multiplication division.
- Intermediate: Establishes and maintains effective positive communication and working relationships with co-workers participants managers the media and the general public. Provides and explains information on current policies and procedures. Contacts may involve stressful negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
- Requires General Direction: normally performs the job by following general instructions or established standard operating procedures and/or policies. There is some discretion when making decisions among a few easily identifiable choices of the appropriate procedure or policy to apply to duties. Performance is reviewed frequently.
- Basic: uses standard technical skills appropriate to the assigned and apparent job responsibilities. Skill in operating a computer to develop reports and track program accounts including Microsoft Office applications and departmental software.
- Forecasts supply/equipment needs prepares purchase requisitions and/or makes purchases within limits authorized by supervisor. Maintains records monitors and tracks applicable expenditures.
- Directs temporary/seasonal employees volunteers interns and/or other staff during events. May supervise and evaluate temporary/seasonal staff.
- Organization and time management skills; sometimes under strict time constraints.
- Excellent customer service skills.
- Works closely with others as part of a team.
- Change of tasks and interruptions/requests for service.
- Performs multiple tasks simultaneously.
- Must be able to work flexible schedule outside of normal schedule including early mornings nights weeknights weekends and holidays.
- May require dealing with angry frustrated and/or upset individuals.
Physical Conditions & Additional Information
Physical Demands:
- Medium Work: Exerting up to 50 pounds of force occasionally and/or up to 25 pounds of force frequently and/or up to 10 pounds of force constantly to lift carry push pull or otherwise move objects.
- Requires moving around indoor or outdoor facilities parks athletic fields and/or uneven terrain.
- Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
- Ability to observe details at close range (within a few feet of the observer).
- Typically requires use of standard office equipment and telephone and related software and hardware; and any other equipment as appropriate or as assigned.
- Work is performed in an office environment where there may be exposure to computer screen for extended periods of time monitor glare and dust.
- Work is also performed in a recreation facility or outside park/recreation site where there may be exposure to outdoor weather conditions and temperatures extreme brightness/darkness vibration moving mechanical parts chemicals/hazardous waste blood-borne pathogens acidic or harsh substances electrical hazards fumes/airborne particles and fuels.
- The noise level is usually moderate.
The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth and pregnancy-related conditions) gender identity or expression (including transgender status) sexual orientation marital status military service and veteran status physical or mental disability genetic information or any other characteristic protected by federal state or local laws. The City is dedicated to this with respect to recruitment hiring placement promotion transfer training compensation benefits employee activities access to facilities and programs and general treatment during employment.
Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at or .
The City of Charlottesville conducts job related background checks reference checks and pre-employment drug tests in accordance with federal state and local law of applicants who reach the final stages of the employment selection Citys policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law and it continues to be a violation of the US Department of Transportation regulations and the Citys policy prohibiting employees from testing positive for marijuana.
Required Experience:
IC
Employment Type
Part-Time
