Practice Administration Assistant

Front Desk & Visitor Management

• Greet and register all visitors ensuring compliance with visitor protocols especially for contractors.
• Allocate visitor desks and coordinate workspace requirements.
• Provide personalized assistance to guests ensuring their needs are met promptly and professionally.
• Manage concierge phone calls emails and requests from internal and external stakeholders.

Facilities & Office Support

• Order and maintain supplies for kitchen breakout areas meeting rooms and utility rooms.
• Monitor and replenish printed stationery and general office supplies.
• Liaise with external vendors for services such as printing courier and other outsourced needs.

IT & Technical Support

• Provide first-level IT support for guests and staff in client suites including:
  • Printer setup
  • Video conferencing assistance
  • Troubleshooting basic IT issues
  • Coordinating with IT support for escalations

Meeting & Event Coordination

• Organize internal and external meetings including:
  • Practice/group meetings lunches dinners and drinks
  • Visitor arrangements and seminar logistics
  • Catering coordination
  • Seminar questionnaire summaries and applications

Administrative & Secretarial Services

• Assist with:
  • Expense claims
  • Document handling (print copy bind mail)
  • Calendar and inbox management
  • Document archiving and CR searches
  • Updating distribution lists and telephone lines
  • Book orders and payment requisitions
  • Team coverage and general administrative support

Business Development Support

• Update CVs and track BD activities
• Maintain InterAction entries
• Support event coordination and logistics for visiting partners
• Liaise with the BD team to ensure smooth execution of BD initiatives

Travel Coordination

• Arrange travel bookings including flights taxis and accommodation
• Support travel logistics for staff and visiting guests

Project Assistance

• Provide administrative and logistical support for ad-hoc projects as required

Qualifications :

• Exceptional Communication: Confident and professional verbal and written communication skills with the ability to engage effectively across all levels of the organization and with external stakeholders.
• Interpersonal Skills: Demonstrates a respectful inclusive and collaborative approach to teamwork with the ability to work autonomously and with remote teams.
• Attention to Detail: High level of accuracy and thoroughness in all tasks ensuring quality and consistency.
• Multitasking & Flexibility: Proven ability to manage multiple priorities and adapt to changing demands in a dynamic environment.
• Deadline-Oriented: Experience in working under pressure and meeting tight deadlines.
• Proactive & Self-Motivated: Takes initiative and ownership of responsibilities with a positive and solutions-focused mindset.
• Instructional Clarity: Strong listening skills and the ability to follow instructions precisely.
• Technical Proficiency:
  • Advanced skills in Microsoft Word and Outlook
  • Intermediate proficiency in PowerPoint and Excel
  • Familiarity with document management systems; experience with iManage is preferred

Additional Information :

At Clifford Chance we understand that our true asset is our people. We believe that each and every one of us should experience an equality of opportunity and an equality of experience here. We are always working to develop and deliver the best and most innovative approaches to make that happen. Inclusion is good for our team and their families our firm and society.

We are therefore committed to treating all employees and job applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age. This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.

The firm will regularly review its procedures and selection criteria to ensure that individuals are selected promoted and otherwise treated according to their relevant individual abilities and merits.

We have a number of initiatives and networks that support our aspiration to be the Global Law Firm of choice. These include our LGBT Gender Parity Ethnicity and Disability networks.

Remote Work :

No

Employment Type :

Full-time