Administrative Assistant - Hoover Elementary School
Administrative Assistant - Hoover Elementary School
Posted on :
29-07-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
29-07-2025
Job Description
Elementary School Administrative AssistantQualifications:
- Any combination of training and/or experience which demonstrates ability to perform the duties as described but not less than three years total
- Experience working at a school site is desirable
- Skilled in using technology office software and websites
- Excellent organizational skills ability to work independently and maintain a high degree of confidentiality
- Successful completion of a criminal record (C.O.R.I.) check and fingerprint check.
- Completion of postsecondary business school or college preferred
- Such alternatives to the above qualifications as the Superintendent and/or his/her designee may find appropriate
- Responsible for implementing and maintaining all office and school recordkeeping systems
- Maintains a comprehensive student database
- Uses both computer and manual filing systems which allow for efficient collection retention and retrieval of information;
- Completes forms which include purchase orders online supply orders timesheets evaluation forms enrollment cards rosters and other related forms;
- Creates and maintains student files
- Maintains records for teacher and school budgets student body funds attendance and other related records as needed
- Prepares creates and composes letters reports bulletins and other documents for the school or instructional programs using current technology
- Maintains and monitors schools website and social media accounts at the direction of the principal.
- Answers routine correspondence for the administrator
- Prepares documents from rough draft notes recordings or oral instructions
- Prepares reports from confidential records
- Operates computer and standard office equipment
- May provide technical support to staff
- Acts as liaison between the school site and the general public by conveying information concerning rules regulations policies and laws
- Greets and directs visitors
- Addresses standard inquiries by letter phone e-mail fax or personal contact
- Maintains internal communication system insuring instructional and support personnel are kept informed of needed information
- Coordinates the transfer of information between site/program and outside agencies and districts
- Interacts with and assists students when necessary
- Assists students and parents/guardians by explaining and enforcing school site requirements
- Communicates as necessary with supervisor
- Maintains confidentiality of records
- Receives training and administers minor first aid
- Ensures that appropriate calendars of activities are maintained for the school including parent conferences Individualized Education Plan (IEP) meetings school visitors and other meetings
- Assists in the process of transitioning new students
- Generates daily substitute list
- May assist when required in arranging and scheduling substitute and temporary employees for the school
- Greets substitutes and assists with directions and questions
- Assists administrator and other staff in planning and preparing for staff meetings in-services conferences and workshops
- Participate on Building Crisis Team
- Assists in the development of office procedures
- Ensures that appropriate security and safety policies and procedures are followed within the office and the building
- Orders supplies and equipment for school/program insuring adequate levels are maintained.
- Performs other related duties as assigned by Administration
- Operate standard office equipment
- Accurately prepare create edit and design memos reports letters and other documents
- Maintain complex databases and management information systems
- Learn new software applications
- Communicate effectively in oral and written form
- Utilize time management techniques to organize and prioritize work
- Maintain confidentiality of student and program information
- Work cooperatively and effectively with students parents/guardians administrators and the general public
- Knowledge of standard clerical procedures and office operations English grammar punctuation and spelling
- Business formatting of documents
- Standard software applications including office internet and database programs
- Standard types of office filing systems
- Proper telephone etiquette
- Knowledge of school and school district policies and procedures
- Familiarity with student records laws and regulations
- Ability to function in a normal office environment.
- Ability to move freely about the building.
- Ability to operate and spend extended time using computer telephone and other office equipment.
Employment Type
Full-Time
Key Skills
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