Activities-Bookkeeper-Cashier-Inventory Secretary - Level 2 @ Marysville Tulalip Campus

The Activities-Bookkeeper-Cashier-Inventory Secretaryisresponsible for maintaining individual sport budgets money receiptinginvoicing scheduling for various athletic events and activities concessionstand operations; providing budgetary support to SLC Principals and generalbuilding budget support; receipting posting balancing and reporting of allmoney received from students and student clubs; maintaining student finerecords; maintaining textbook inventory data; maintaining monitoring andreporting of financial and statistical records budgets grants funds andinventories; communicating with and providing customer service to studentsparents staff and/or outside agencies or vendors to meet district needs;preparing and processing a variety of documents invoices orders etc.;processing a variety of district documents; and inputting of data intocomputer.

MinimumQualifications:

• High School diploma or equivalent
• 2 years of previous secretarial orclerical experience required (K-12 educational system preferred)
• Experience and/or training withcultural ethnic and language diversity preferred

Essential JobFunctions:

Thislist of essential job functions is not exhaustive and may be supplemented asnecessary. Depending upon individualassignment the employee may perform all or a combination of several of thefollowing duties:

• Provide customerservice to students parents staff and community including answer telephonegreet and direct visitors resolve conflict disseminate information etc.
• Answer incomingcalls on multi-line telephone direct callers as appropriate and take andrefer messages
• Explain documentsand requirements and answer procedural inquiries
• Coordinateathletic activities including concessions jamborees invitationalstournaments out-of-town travel etc.
• Receive receiptpost deposit monies (ASB and General Fund) and report money from variousevents and activities
• Train studentswith regards to concession stand sales and procedures
• Operate a varietyof office equipment
• Perform dataentry word processing spreadsheet and database functions
• Coordinatebuilding functions and activities with staff and outside agencies/vendors toensure district and/or student needs are met
• Monitormaintain and retrieve information for budgets funds etc. to meet district State and federal requirements
• Create andmaintain a variety of files logs and other records/documents (computer andhard copy including confidential files) to ensure accurate up-to-dateinformation is available
• Prepare andprocess various district documents including travel requests purchase orderscalendars correspondence memos budgets reports etc. to provide informationto district staff students parents and community
• Prepare andprocess various district documents to meet district state and/or federalregulations
• Generate reportsand other required information
• Input variousfinancial data (fiscal and budget) into computer systems to meet districtstate and federal regulations
• Sort and distributemail (internal and external)
• Attend assistand/or schedule meetings and training as directed
• Order suppliesmaterials and repairs as necessary
• Monitor studentworkers in office area
• Provide back-upand peak-load coverage for other office staff
• Maintainconsistent presence at assigned worksite and regular work hours
• Professionallyinteract with students staff and public
• Comply with alldistrict policies and procedures
• Perform related duties as assigned

Desired Skills:

• Knowledge ofproper English grammar spelling and usage in both oral and writtencommunication
• Knowledge ofbusiness math effective office operations and procedures and alpha-numericfiling systems district account codes policies and procedures and state andfederal policies and procedures
• Knowledge ofproper English grammar spelling and usage in both oral and writtencommunication
• Knowledge ofeffective office operations and procedures and alpha-numeric filing systemsdistrict account codes policies and procedures and state and federalpolicies and procedures
• Knowledge ofbasic accounting principles and financial and statistical record keeping
• Knowledge ofAssociated Student Body policies laws and procedures
• Working knowledgeof district-adopted software including Microsoft Office Suite Gmail BlueBear Citrix and WESPaC
• Ability to remainflexible to assignment changes
• Ability tosupervise student activities
• Ability tooperate a variety of office machines including telephone copier 10-keycalculator by touch PC computer etc.
• Ability to readand interpret specific rules and laws and apply them with good judgment in avariety of procedural situations
• Ability to handleconfidential matters and information in a professional manner
• Ability to workin an atmosphere where interruptions occur frequently and priorities are oftenmodified using a high degree of flexibility
• Ability tomaintain high standards of professionalism and diplomacy in dealing with thepublic and district staff
• Ability toestablish cooperative working relationships with district staff to enhance thecompletion of assigned tasks
• Ability tocommunicate effectively with co-workers students parents and the public
• Ability toorganize set priorities meet deadlines attend to detail follow-through on avariety of assigned tasks
• Ability tounderstand and complete oral and written instructions
• Ability tocompose edit and format documents using different software programs
• Ability andwillingness to upgrade skills to maintain the highest level of efficiency andhigh quality work
• Ability to type/keyboard accurately at a minimum of 45 words perminute
• Ability to liftobjects weighing up to 40 pounds