Administrative Assistant 1 (PCN 253863)

Effective July 1 2025 the wage for this position increased by 3%. The wage listed in this job posting reflects the increase.

RECRUITMENT EXTENSION NOTICE
The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply

ATTENTION ALASKA RESIDENTS ONLY!

The Department of Transportation and Public Facilities (DOT&PF) at the Anchorage International Airport is looking for an Administrative Assistant 1 to help usKeep Alaska Moving!

What you will be doing:

As an Administrative Assistant 1 you will provide excellent customer service while processing background checks security threat assessments and issuing airport badges and permits. Responsibilities include facilitating training for federal compliance managing company signatories handling billing preparing reports and ensuring adherence to airport security policies. This dynamic role requires attention to detail organization computer skills and strong communication in a fast-paced environment.

Our organization mission and culture:

The State of Alaska Department of Transportation and Public Facilities mission is to Keep Alaska Moving. We are working toward a modern adaptable flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration communication and coordination increase our ability to succeed. Creating teams that are focused on results working together and leveraging resources across our department with community and private sector partnerships increases our ability to accomplish our mission and serve Alaskans.

The benefits of joining our team:

Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits with career growth opportunities at the forefront. As an integral part of Alaskas infrastructure development and maintenance DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaskas geography and climate employees can work on groundbreaking projects that contribute to the states growth making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: DOT&PF core values are integrity excellence and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers stakeholders and the public. A successful candidate will have sound judgment decision-making and a strong ethical and professional conduct history.

The working environment you can expect:

This position is located in the North Terminal at the Anchorage International Airport.

Working at the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. With Alaskas diverse and expansive terrain coupled with its extreme weather conditions employees of the DOT&PF can work in various locations including remote locations and urban centers addressing a wide range of transportation needs. Their roles demand adaptability and resourcefulness as they maintain and improve roads bridges airports ports and public facilities in a state known for rugged terrain and extreme seasonal changes. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to developing and maintaining critical infrastructure against the backdrop of Alaskas breathtaking natural beauty reflecting a strong commitment to safety and environmental responsibility.

Who we are looking for:

To be successful in this position the selected applicant will possess the following core competencies:

Special Note:

Incumbent must complete training in accordance with 49 CFR Part 1542.213 Trainingbefore performing tasks or assuming the responsibilities of this position. Training must include applicable portions of: Part 1542 Security Directives Informational Circulars and the Airport Security Program.

In accordance with 49 CFR Part 1542 the incumbent must pass a Federal Bureau of Investigation (FBI) based security threat assessment and criminal history records check with no disqualifying convictions.

To view the general

description and example of dutiesfor positions pleasego to the

following link: Qualifications

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of advanced clerical experience include:

-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).

At time of interview applicants are requested to

submit (if not already attached to your application):

• Three (3) professional references including name job title and current phone numbers.

• Copy of academic transcripts (unofficial are okay please ensure that the institution name/URL is listed on the transcript) if using education to verify that you meet the minimum qualifications.

ALASKA RESIDENTS ONLY
Please be sure to check ourresidency definitionto determine if you qualify.

AIRPORT SECURITY BADGE
Candidates for this position must be eligible for an airport identification badge in accordance withTransportation Security Administration (TSA) regulations (49 CFR 1542) which requires fingerprinting and a criminal background check. The successful applicant must pass a fingerprint-based criminal history record check as well as a comprehensive background investigation along with a Transportation Security Administration Security Threat Assessment.

EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application also provide the employers name your job title dates of employment and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

For specific

information about this position please contact the hiring manager at the

following:

Name:Paula Banic ANC Recruitment Coordinator

Phone:

Email: