Administrative Assistant III â Part Time
Administrative Assistant III â Part Time
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Job Description
Job Title: Administrative Assistant III Part Time
Client: Heavy Machine Manufacturing Company
Location: Milan IL 61264
Duration: 1 year (with possible extension)
Shift: 1st Shift Part-Time 20 hours/week (between 8 AM 5 PM)
Job Description:
Provides full administrative support for a department or senior leader managing sensitive tasks and acting as the workflow hub for communications scheduling and internal operations. May handle reporting web updates financials payroll assistance and system/procedural tasks.
Key Duties:
- Schedule meetings & travel manage calendars
- Coordinate meeting amenities (food refreshments etc.)
- Respond to internal/external inquiries & escalate complex issues
- Compile & analyze confidential data for reports/projects
- Maintain databases spreadsheets and records
- Receive visitors & phone calls often international
- Create maintain and distribute documents and correspondence
- Support department managers with workflow tracking & communication
- Prepare financial reports letters and memoranda
- Maintain internal websites and administrative systems
Key Aviation Department Duties:
- Manage Accounts Payable: POs invoice reconciliation supplier setup
- Work with Accounting & Supply Chain to ensure timely payments
- Process credit card expenses check requests and airport fee payments
- Maintain log spreadsheets and order office supplies
- Assist with meeting/event planning and travel bookings
- Handle confidential and sensitive information securely
Requirements:
- 2 years administrative experience (JD environment preferred)
- Associates Degree (preferred but not required)
- Proficient in Microsoft Office especially Excel & PowerPoint
- Attention to detail organizational skills communication
- Experience in Accounts Payable and invoice reconciliation
Top Skills:
- Microsoft Office Suite (especially Excel PowerPoint)
- Accounts Payable systems & invoice processing
- Confidentiality and data handling
- Organizational and communication skills
#ZR
Employment Type
Full-time
