Administrative Assistant Sr.
Administrative Assistant Sr.
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Microsoft Office (Word Excel Outlook)
2. Adobe Professional
3. Webex
4. Accurate database entry
5. Customer service (position will be the face of the department)
6. Multi task
7. Quick learner
8. Position is NOT work from home
Job Summary:
Supports leadership at an Executive Director level with administrative functions including but not limited to: calendar management meeting minutes itineraries travel accommodations and drafting leader communications. Creates spreadsheets reports presentations agendas and correspondence. Uses discretion in handling confidential information reception of guests screening of calls and assistance with special projects. Duties may vary by leader.
Job Responsibilities:
- Supports an Executive Director with administrative functions including but not limited to: calendar management scheduling conference rooms area scheduling agendas and meeting minutes. Drafts and proofreads leader communications. Schedules leading to itineraries travel accommodations and doing event planning.
- Provides customer service to visitors and guests. Assists with phone support screens call directs calls supports inquiries and troubleshoots issues.
- Maintains area supplies at the appropriate inventory levels; anticipates future needs; places orders; and verifies receipt of supplies.
- Provides leadership with data tracking and reporting for operations in an area (financial variance productivity and quality). Creates metrics complex data analysis billing budgeting graphs and dashboards.
- Maintains both physical and electronic records for area.
- Gathers information for leaders by preparing reports tables spreadsheets and presentations.
- May assist with billing and budget tracking for an area.
- Supports the leaders operational initiatives for an area. Supports committees with administrative duties as needed.
- Uses office equipment; troubleshoots equipment issues and schedules repairs as needed. Operates standard photocopying equipment collates and assembles documents for distribution.
- Coordinates various aspects of the department such as sorting/delivering mail and email correspondence.
- Other duties as assigned.
Required Skills & Experience:
- A minimum of three (3) years of Administrative Assistant or six (6) years of Secretarial experience.
- Ability to use discretion with handling sensitive information.
- Competence in the use and knowledge of Microsoft Office products.
Preferred Skills & Experience:
- Experience with Learning Management systems.
Required Education:
- High School Diploma or Equivalent
Employment Type
Full-time
