Epilepsy Coordinator
Epilepsy Coordinator
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Job Description
Alfred Health
Alfred Health is a leader in health care delivery improvement research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne from ambulatory to inpatient and home and community-based services.
- 12 Month Fixed-Term Parental Leave Cover (76 hours per fortnight)
- Managers and Administrative Workers Grade 3 (HS3)
- Great Staff Benefits!
- Located at The Alfred
The Department
The Epilepsy Unit at The Alfred has recently been dramatically expanded in its clinical and research activity and infrastructure has become one of the largest Epilepsy Units in Australia with patients referred from across Victoria and Australia. The development includes the appointment of a Professorial Director of Epilepsy new epileptologists and epilepsy fellows and a multidisciplinary professional team including neuropsychiatrists neuropsychologists neuropsychiatry fellows dietician epilepsy coordinator and an epilepsy nurse consultant who interface with existing neurological nursing radiological and sleep unit addition the Unit has a purpose-built in-patient video-EEG monitoring (VEM) capacity that has 8 beds in 7 West for elective patients admitted for diagnostic evaluation chronic poorly controlled seizures pre-epilepsy surgical work up and chronic intracranial EEG monitoring (i.e. subdural grids depth electrodes and stereo-EEG).
In terms of outpatient service there are large multidisciplinary Epilepsy Outpatient Clinics at The Alfred Campus and Caulfield Hospital a First Seizure at the Alfred Hospital and an Epilepsy/Neurology clinic at Sandringham addition there are sub-specialised clinics in Epilepsy Surgery Neuropsychology Dietary therapy Neuromodulation clinic Neuropsychology Epilepsy Surgical Assessments Neuromodulation and Functional Seizures. These clinics provide in-person as well as Telehealth Service to enable specialist epilepsy consultations to patients living in rural and regional areas across Australia.
The role
The role is responsible for supporting the Director of Epilepsy with all personal assistant and site administration functions across both clinical and academic activities as well as duties reasonably delegated by them. This includes managing the day-to-day operations of the Clinical Epilepsy Unit which encompasses the coordination of inpatient video-EEG monitoring (VEM) beds at The Alfred and outpatient clinics at The Alfred Caulfield and Sandringham Hospitals. Key responsibilities include coordination of appointments in line with Medicare guidelines management of VEM admissions and outpatient bookings and oversight of central communication channels such as the Epilepsy Unit email inbox telephone lines and mail. The role also provides supervision and support to the Epilepsy Unit Assistants including onboarding training and day-to-day task management within their defined scope of practice. As a key contact point for patients families healthcare providers and support networks this position plays an essential role in the coordination and delivery of Epilepsy services within Alfred Health.
Experience and Qualifications Required
Essential
- Experience as personal assistant or secretarial duties
- Experience in the use of Microsoft 365 suite
- Have experience in working with a wider variety of stakeholders internal and external to the direct working environment
- Have an interest in health and be willing to learn medical terminology
Desirable
Experience in a similar role
Experience in managing clinical databases
Previous experience working with people with epilepsy and their carers
Experience in supporting medical/research grant writing in an administrative capacity in health or a community setting
Key Skills
- Critical thinking skills
- Strong interpersonal and communication skills
- Ability to work collaboratively within the team
- Open flexible and innovative
- Commitment to attention to detail
- Process and efficiency focused
Staff Benefits
- Salary packaging & novated leasing throughMaxxia
- Flexible health insurance coverage throughHCF Health Insurance
- Onsite car and bike parking opportunities deducted pre-tax!!
- Fantastic onsite fitness facilities at The Alfred throughProSporthealth and fitness
- Childcare services at The Alfred managed byKU Childrens Services
For enquires please contact Andrew Neal Director of Epilepsy at
Applications close at 11 pm Friday 8th August 2025
Alfred Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce that reflects the community we serve. Applications from Aboriginal and Torres Strait Islanders are encouraged.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020 health care workers in Category A or B roles (as determined by the departments risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.
Required Experience:
IC
Employment Type
Full-Time
