Secretary to Director of Personnel

Edinburg CISD

Posted on : 25-07-2025

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1 Vacancy

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Job Location

Edinburg - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 25-07-2025

Job Description

Position Type:
Secretarial/Clerical/Central Administration Secretary

Date Posted:
6/25/2025

Location:
Personnel Department

Date Available:
06/25/2025

REPORTS TO:

Director of Personnel

APPLICATION DEADLINE:

Open Until Filled

LENGTH OF WORK YEAR:

226 days

DATE REVISED

Feb 02 2021

WAGE/HOUR STATUS:

Non-Exempt

SALARY RANGE:

$19.59 Minimum
$29.39 Maximum

PAY GRADE:

PS6

PRIMARY PURPOSE:
The Secretary to Director of Personnel is directly responsible to the Director of Personnel and is expected to provide clerical assistance to relieve the administrator of paperwork permitting maximum attention to be devoted to education and educational administration.

QUALIFICATIONS:
Education/Certification:
TEA certification requirements High School Graduate or GED
College hours in Business Administration preferred
Special Knowledge/Skills:
Ability to operate computer
Ability to work with numbers in an accurate manner to keep track of time worked for non-exempt employees Knowledge of the operations functions and general scope of authority of school administration Experience:
5 years of secretarial work experience in school administration/or 2 years of college education

MAJOR RESPONSIBILITIES AND DUTIES:
Prepare Board Agenda Items for employment of tutors/technology interns.
Ability to manage time organize work multitask and complete delegated assignments.
Ability to write accurate memoranda letters and electronic mail without close supervision.
Ability to carry out instructions and develop comprehensive plans with a minimum of supervision.
Ability to meet deadlines for duties assigned.
Ability to keep track/calculations (Time Clock Plus) to submit to the Payroll Department as needed.
Maintains accurate records of absences in the Personnel Department as reflected in the SmartFind Express System.
Assists with the Class Size Waiver data by gathering the information and distributing letters to the campuses.
Update and distribute Salary and Supplement Handbook to key personnel yearly.
Maintains current records of T-TESS Appraisers and distributes T-TESS Appraisal yearly calendar.
Orders supplies and equipment for the Personnel Department.
Reviews and enters data for department budget and capital outlay items.
Prepares ASBs for Personnel Department and processes necessary forms for travel as needed.
Prepares other forms such as Open Records Requests bills requisitions for payment of invoices payment authorization forms for mileage and supplies for Director of Personnel.
Maintains effective working relations with all district employees as well as with colleagues of the surrounding school districts.
Maintains the ability to speak to the general public in a pleasant composed and cordial manner.
Maintains adequate knowledge of federal requirements to ensure compliance with local state and federal regulations as they pertain to duties assigned.
Reviews incoming and outgoing correspondence memoranda reports and similar materials for the purpose of summarizing and/or referring to proper persons.
Prepares correspondence memoranda forms requisitions and other records.
Maintains records in an efficient manner.
Maintains TEA Region I and Department Head correspondence as needed.
Performs necessary bookkeeping functions.
Makes preparations for Retirees banquet.
Makes preparations for New Teacher Orientation.
Prepares binders with Administrative resources for Principals/Department Heads for Principals Academy.
Prepares school calendar for general distribution.
Maintains a cordial neat and orderly office setting.
Maintains and files original committee meeting agendas and copies of board meeting agendas.
Assists the Personnel Management Systems Supervisor and the Assistant Superintendent for Curriculum and Instruction as needed.
Prepares forms and reports as requested.
Maintains confidential reports in proper files.
Updates Administrative Procedures notebook and keeps abreast of changes.
Performs all duties in a safe manner to avoid injury to oneself and/or to others.
Performs other related duties as assigned.

EQUIPMENT USED:
Typewriter computer printer scanner copier fax machine calculator telephone shredder
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress repetitive hand motions prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement

Edinburg CISD does not discriminate on the basis of race color national origin sex disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Robert Vina Coordinator of Personnel/Legal Issues ADA/504 issues: Sofia Hinojosa Director of Student & Social Services 411 N. 8th Avenue Edinburg TX 78539 .
Edinburg CISD no discrimina por motivos de raza color origen nacional sexo discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las polticas de no discriminacin Title IX issues: Robert Vina Coordinator of Personnel/Legal Issues ADA/504 issues: Sofia Hinojosa Director of Student & Social Services 411 N. 8th Avenue Edinburg TX 78539 .

Required Experience:

Director

Employment Type

Full Time

Company Industry

Key Skills

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About Company

Edinburg CISD

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Secretary to Director of Personnel

Edinburg CISD

Job Description

Employment Type

Company Industry

Key Skills

About Company

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