Leave Administrator
Leave Administrator
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Job Description
Current employees: Please apply through the employee portal to be considered for this opportunity.
Pay Range:
$74918.73 - $112377.21 AnnualDepartment:
Department of County Management (DCM)Job Type:
Regular Non-RepresentedExemption Status:
United States of America (Exempt)Closing Date (Open Until Filled if No Date Specified):
July 31 2025
The Opportunity:
Overview
Who We Are and What We Do:
This position will be a part of the County Central Human Resources working within the Benefits Office who support protect and serve the community every day. As part of the Benefits Office you serve all at the County as we believe their health matters!
Who You Are:
You are an administrative support professional well versed in FMLA/OFLA Leave Administration and general knowledge of Paid Leave Oregon and Washington Paid Family and Medical Leave. Able to communicate clearly and effectively use tact and diplomacy with all individuals and can maintain confidentiality. You are a team player who is able to work independently and takes initiative to keep operations flowing smoothly. You provide excellent customer service and enjoy assisting others. You are organized and make sure the small details are addressed. You work effectively within a diverse workgroup that fosters a commitment to equity inclusion and diversity that provides a sense of safety trust and belonging for all. This detail-oriented position serves as one of the FMLA/OFLA Leave Administrators along with coordinating Paid Leave Oregon Washington Paid Family and Medical Leave and administering catastrophic leave donations County paid COBRA waiver of life insurance premiums short and long term disability insurance programs and assists with open enrollment activities. The primary responsibility is to carry out and administer FMLA/OFLA leave laws including familiarity with new laws such as Paid Leave Oregon.
Essential Job Functions:
County Leave Administration
Provide direct administration of FMLA/OFLA for six County Departments
Support employees with Paid Leave Oregon which is administered by the OregonEmployment Department
Subject Matter Expert for FMLA/OFLA Paid Leave Oregon Washington Paid Family andMedical Leave Military Leave and general leave administration; this includes reviewingemployee FMLA/OFLA eligibility and medical certifications approving and denying leaves ofabsence and tracking leave entitlement
Consult with County departmental HR Staff about leave issues policy interpretation(personnel rules labor contracts past practices insurance contracts federal and stateregulations) and problem resolution
Regularly provide assistance to supervisors managers HR analysts and employees whohave questions concerns and problems with leave administration FMLA/OFLA and PaidLeave Oregon use and eligibility requirements
Provide training and guidance to County HR staff on employee leave of absences and howthe varied leave programs (Long/Short Term Disability FMLA/OFLA Paid Leave Oregonand Catastrophic Leave Donations) coordinate
Monitor and review of time entry and action within Workday for consistency and accuracy consulting with departments to correct or revise when inconsistencies are identified
Design and deliver training regarding OFLA/FMLA and Paid Leave Oregon
Serve as a member of the Countys FMLA/OFLA steering committee to help developconsistent practices and policies for FMLA/OFLA administration
Perform research for the FMLA/OFLA Committee members under Oregon AdministrativeRules and Federal CFRs including preparing information about State and Federal lawchanges that might occur
Disability Administration
Support supervisors HR managers and employees to investigate analyze and writecomplex reports regarding time/wage loss by researching absences for supervisors or HR
Analyze options available to the employee via short or long term disability program
Research and analyze any concerns/discrepancies on disability claims comparing theactivity with labor contracts personnel rules and our vendor contracts
Coordinate eligibility for catastrophic leave pay and disability pay to insure employees arenot overpaid
Responsible for development improvement and maintenance of disability/leave databasetracking by monitoring time entry and leave data by departments for accuracy andconsistency
Monitor active disability claims and other benefit landmarks to advocate for disabledemployees
Analyze monitor evaluate and track accuracy of medical leave status reported in Workday
To Qualify
We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.
Minimum Qualifications/Transferable Skills*:
Bachelors degree or experience may substitute for a degree
1-2 years experience in leave administration
Advanced spreadsheet skills (Microsoft Excel)
Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
More than 2 years of experience in leave administration
Experience administering FMLA/OFLA in a union environment
*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.
Screening and Evaluation
The Application packet: Your completed application must include the following items.
1. A completed online application
2. A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer location dates of employment your title a brief summary of your responsibilities.
3. A cover letter that expands on your resume addresses why you are interested in this position and demonstrates how your experience and skill set align with the minimum and preferred qualifications listed.
Note: The application resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough as these materials may be scored and determine your eligibility for an interview.
The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:
Initial review of minimum qualifications: We may do an additional preferred review phone screen and/or send out additional supplemental questions to identify those highest qualified.
Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s) a hiring interview and/or additional testing to determine the best candidates for a position.
Reference / Background Checks: All finalists must pass professional reference checks and a criminal records check.
Additional Details
This recruitment may be used to fill full-time part-time temporary limited duration and on-call positions.
Type of Position: This is a salary non-represented position that is not eligible for overtime.
Hybrid Telework: This position is designated as hybrid telework meaning you will be working both remotely (from home) and in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Multnomah Building: 501 SE Hawthorne Blvd. Portland OR 97214.
Schedule: Monday - Friday; Monday/Friday are remote and Tuesday/Wednesday/Thursday are onsite. There may be some flexibility with daily start and end times.
Multnomah County offers an exceptional benefits package including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our benefits website.
Equal Pay Law:Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience education seniority training and/or tenure. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
Serving the Public Even During Disasters
Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.
Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.
Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.
Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.
Questions
Recruiter:
Jessi RhodesEmail:
Phone:
1 (503)x88396Application information may be used throughout the entire selection process. This process is subject to change without notice.
Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
Job Profile:
9670 - Human Resources Analyst 2 (NR)Required Experience:
Unclear Seniority
Employment Type
Full-Time
