Administrator I
Administrator I
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Job Description
Summary
King County Metros Safety Security and Quality Assurance (SSQA) Division isseekinga self-motivated detail-oriented and highly organized individual with sound judgment a keen eye for accuracy and strong professional integrity to join our team as anAdministrator I. This position will provide complex and critical administrative support for the division andwill primarily support the Transit Safety Manager and Transit Security Manager while working closely with the SSQA Executive Assistant to meet the evolving administrative needs of the division and its employees.
Our ideal candidate will bring a strategic approach to managing details deliverables and competing deadlinesparticularly in support of leadership and their dynamic calendars and agendas. They will alsopossessexceptional professional writing skills with the ability to draft proofread edit and summarize information that may be sensitive technical or complex in nature.This positionwill report totheExecutive Assistantwithin theSSQA Division.
This recruitment will be used to fill one (1) Career Service position and is open to all qualified candidates.
In addition this recruitments selection process may be used to generate an eligibility pool for future Career Service positions that may occur in this classification. The eligibility pool will be retained for 12 months from the date of posting and may be used at the discretion of the hiring authority.Job Duties
Experience Qualifications Knowledge Skills
We value the diverse experience skills and abilities our candidates bring to this important role. Candidates who do not possess all the qualifications listed below should still consider applying! You are encouraged to translate life experiences to show how they meet the required experience knowledge education and skills below.
We are looking for candidates who have the following minimum qualifications:- Minimum of three years experience delivering comprehensive administrative support and executing advanced administrative tasks in a large organization or complex professional setting OR an equivalent combination of education and experience that demonstrates the necessary skills knowledge and abilities.
- Proven ability to manage a high volume of diverse assignments and competing priorities in a fast-paced dynamic and sometimes ambiguous environment demonstrating strong attention to detail adaptability and exceptional organizational skills amidst shifting deadlines and frequent interruptions.
- Exceptional written and verbal communication skills with a proven ability to deliver clear and professional messaging across diverse audiencesincluding the general public internal teams external partners and executive leadership.
- Demonstrated ability to work independently and manage various assignments and projects with strong organizational skills sound judgment and discretion consistently meeting deadlines with minimal supervision.
- Strong background handling sensitive and confidential information with professionalism discretion and integrity.
- Strong interpersonal skills including a customer-focused lens with the ability to establish and maintain cooperative respectful and equitable working relationships with diverse colleagues internal stakeholders and external partners.
- Skill in comparing records documents and data for accuracy as well as researching/reconciling errors and discrepancies.
- Demonstrated initiative and a proactive approach to improving work processes and team coordination.
- Proficient in coordinating supporting and facilitating virtual meetings across platforms such as Zoom and Microsoft Teams.
- Proficient in Microsoft Office Suite and digital tools including intermediate-level skills in Word Excel PowerPoint Outlook Visio SharePoint Teams Adobe Pro DocuSign and electronic filing systems such as Laserfiche.
Highly competitive candidates will also have (desired but not required):
- Expert proficiency in DocuSign Microsoft Office Suite including Microsoft Office Word SharePoint Excel PowerPoint Outlook Visio PowerBI and Adobe Pro.
- Experience with PeopleSoft or other similar payroll and time-keeping software.
- Experience with Oracle or other similar financial software.
- Experience with Concur Travel Software or other similar software.
- Experience working in a large organization navigating complex situations.
- Experience working in a unionized environment with knowledge of union contracts and grievance tracking systems.
Supplemental Information
Necessary Special Requirements:
Drivers Abstract Review:Applicants must possess a valid drivers license with acceptable five-year driving record (to be verified via a Drivers Abstract review prior to employment). Any of the following violations in the last five yearswill automatically disqualify candidates under consideration:
- Reckless or negligent driving
- Driving under the influence or driving while intoxicated
- Hit and run accident citation
- Vehicular homicide or vehicular assault
- Open container citation
- More than one at-fault accident (does not include non at-fault accidents)
- Any 1 suspension for a moving violation
- 3 or more moving violations
- Any license suspension revocation cancellation or disqualification based on a traffic or moving violation
- License restrictions (such as an ignition interlock device requirement)
- Any convictions for reckless or negligent driving hit and run leaving the scene of an accident driving while underthe influenceof alcohol or drugs vehicular assault or homicide
- Any alcohol drug or test refusal related occurrences
- Any other driving record incidents or occurrences that provide a reasonable basis to question the applicants ability to provide safe and public transportation
Employees must possess a Washington State drivers license within 30 days of hire.
Background Check Requirement:Where the criminal conviction relates reasonably to the fitness to perform the job duties Metro Transit has a responsibility to ensure a safe and reliable public transportation system for its passengers and its employees. The following criminal convictions may establish an impermissible nexus with positions that require interaction with the general public and/or unsupervised access to other employees or the general public and/or responsibility for the maintenance and safety of Metro Transit property:
- Crimes of a sexual nature committed against an individual including but not limited to rape child molestation andunlawful sexual acts.
- Any crime of a sexual nature that results in inclusion on the national sex offender registry.
- Crimes involving violent or assaultive behavior including but not limited to murder manslaughter rape robberyassault battery kidnapping extortion carrying or use of a deadly weapon.
- Crimes involving the physical control sale use transportation of controlled substances and/or operating a motorvehicle while under the influence of drugs or alcohol. Note the nexus of prior misdemeanor and grossmisdemeanor convictions related to marijuana should be evaluated carefully in light of SB 5605 MisdemeanorVacating for Marijuana.
- Crimes involving dishonesty such as fraud embezzlement the mishandling theft and/or the misappropriation offunds or property or possession of stolen property.
- Crimes involving serious or repeated discrimination or harassment based on race creed color religion sex gender identity disability or sexual orientation (municipal law applies in Seattle).
The above do not constitute a comprehensive list of convictions with a potential nexus to Metro Transit classifications nor do they automatically disqualify an applicant from further employment consideration. For additional information please refer to:RCW 43.43.830.
Who may apply:We are accepting applications from all qualified individuals including current King County employees and the general public.
How to apply and Selection Process:If you are interested in pursuing this position please follow the application instructions carefully. If you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process or if you have questions please contact Talent Advisor Sarah Ottele at .
Applications will be screened to determine whether eligible candidates meet the minimum qualifications as well as for competitiveness completeness and responsiveness to the required application materials information below. The most competitive applicants may be invited to participate in testing one or more interviews and/or other selection process elements. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes such as internal record review or reference check drivers abstract review and criminal background check.
Required Application Materials:
Applications and/or supplemental questions that state see my resume or applications submitted without the following required application materials will be deemed incomplete and will be removed from consideration:
- An online King County application updated with accurate contact information and relevant work history with job duties going back at least 10 years (or more if necessary).
- Completed supplemental questions answered thoroughly and accurately.
- A cover letter limited to no more than one page articulating how your academic background professional experience and skill set make you qualified for this specific position. Please include details summarizing your experience delivering comprehensive administrative support and executing advanced administrative tasks.
- A resume.
Position Details:This position is non-exempt from the provisions of the Fair Labor Standards Act and is therefore overtime eligible. Employees are paid on a bi-weekly schedule every other Thursday.
Classification / Job Code / Grade / Union:Administrator I / 281201 / 50 / Non-Represented (Z3)
Union Representation:This position is not represented by a union.
Work Schedule Details: The work week is 40 hours Monday - Friday with typical hours between 8:00 am 5:00 pm.
Work Location:This position follows a hybrid work schedule. Work will be conducted through a combination of telework and onsite work and meetings at King Street Center and the Chinook Building. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.Forbes named King County as one of Washington States best employers.
Together with leadership and our employees were changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference Come join the team dedicated to serving one of the nations best places to live work and play.
King County is an Equal Employment Opportunity (EEO) Employer.
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
