Executive Assistant
Executive Assistant
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$ 65000 - 85000
1 Vacancy
Job Description
About Schneps Media
Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers magazines digital outlets events and broadcast platforms we inform inspire and connect millions across the five boroughs Long Island Westchester Philadelphia and Palm Beach County.
Our mission is local but our impact is powerful. Were a fast-moving entrepreneurial company built on hustle heart and storytelling.
Position
Were looking for an exceptional Executive Assistant to support the Founder President and Co-Owner of Schneps Media. This high-impact role requires a highly organized resourceful and tech-savvy professional who can manage a complex workload with discretion speed and confidence.
Youll be a central hub of communication coordination and execution across key areas in the business. Youll work in collaboration with the Chief of Staff and Executive Assistant to the CEO/Co-Owner and collaborate daily with executives publishers sales leaders editorial teams amongst various others.
If youre sharp proactive and thrive in an environment where no two days are alike this role is your chance to operate at the highest level of a dynamic media company.
Core Responsibilities
Executive & Administrative Support
Manage an ever-changing calendar schedule and travel itinerary with precision ensuring all items and details are easily accessible and available at any time.
Act as gatekeeper for the Presidents inbox flagging high-priority items and drafting replies. With time communicating on matters and keeping the President informed of them.
Coordinate meetings and presentations with both internal teams and external partners
Anticipate needs before they arise: prepare materials briefings and talking points
Communication & Contact Management
Maintain and organize key contacts from clients to media partners to personal relationships
Ensure follow-ups are completed and tracked across departments
Handle all communication with the utmost professionalism and discretion
Sales & Client Coordination
Work closely with the sales team to schedule meetings craft proposals and follow up with clients
Oversee barter accounts managing deliverables and client communication
Support key accounts with inside sales tasks and relationship management
Digital & Creative Project Support
Assist with podcast recordings ad placements and content coordination
Learn and utilize internal systems to support sales and communication tracking
Manage basic social media tasks and assist with email and digital content postings
Workflow & Systems Management
Identify opportunities to improve workflows internal communications and organization
Implement systems and processes to improve efficiency at the executive level
Take initiative and ownership of special projects from start to finish
Personal Support
Provide trusted assistance with personal appointments errands and scheduling
Maintain discretion while managing both professional and personal priorities
Miscelleaneous
Complete any other tasks/asks from the President
What Were Looking For
3 years of executive-level support ideally in media communications or a fast-paced business
Calendar inbox and contact management skills
Strong written verbal and interpersonal communication abilities
Highly organized with superb attention to detail and follow-through
Proficiency with Google Workspace Microsoft Office CRM systems and Apple products
Self-starter mindset with a strong sense of ownership
Grace under pressure and the ability to juggle competing priorities
High level of discretion professionalism and emotional intelligence
Why Join Schneps Media
Work directly with the Founder of NYCs top community media company
Partner with high-level executives and decision-makers across the organization
Gain insider experience in sales media events marketing and operations
Be part of a fast-paced mission-driven team shaping the voice of New York
Room for growth mentorship and learning across the business
Employment Type
Full Time
