Executive Assistant
Executive Assistant
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Job Description
ABOUT VAYNERX
VaynerX () is the most contemporary family of companies working together to build and grow brands. Subsidiaries include VaynerMedia Eva Nosidam Productions The Sasha Group Gallery Media Group Tingley Lane Trading VaynerSpeakers and VaynerCommerce.
ABOUT VAYNERMEDIA
VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned company was founded in 2009 by Gary Vaynerchuk and has offices in New York Los Angeles Toronto Mexico City London Amsterdam Singapore Delhi Kuala Lumpur Bangkok Tokyo and Sydney. VaynerMedia has been recognized for its work at Cannes Lions the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies.
Whats up Were VaynerX a family of companies building brands for the now. And right now were looking for a dynamic detail-obsessed and relentlessly resourceful Executive Assistant to join our team in Miami.
This isnt your average EA role. Youll be a critical partner to our Global C-Suite helping shape the rhythm of the business through exceptional communication operational excellence and trusted relationship management. Youll juggle projects priorities and people with grace strategy and a sense of humor.
Who are you
You thrive in fast-paced environments know how to prioritize chaos into clarity and always find a way to make it happen. Youre sharp strategic and totally unflappable. You somehow always know the answer and have a backup plan ready. People trust you because you deliver. Youre fun to work with because youre both professional AND human.
What Youd Do:
- Own and manage complex executive calendars. Anticipate needs resolve conflicts and align schedules with priorities
- Book and coordinate global travel with precision including flights hotels and logistics
- Prepare meeting materials take notes track follow-ups and make sure nothing slips through the cracks
- Draft review and polish communications from internal memos to external messages (often to clients)
- Submit expense reports and ensure timely reconciliation
- Identify opportunities to create efficiencies solve problems and support key business objectives
- Be a cross-functional connector. Help build relationships and momentum across teams and time zones
- Lead key projects. Align stakeholders and ensure deliverables are met
- Assist with Miami office operations. Order snacks welcome guests support events and help plan regular office bonding sessions
Youll Crush This Role If You Have:
- 3 years of admin experience in a fast-moving environment. Agency digital or tech experience is a bonus
- Meticulous attention to detail and strong organizational skills
- A proactive curious and solutions-oriented mindset. You dont wait to be asked!
- Excellent communication skills. Clear kind and confident
- Experience managing sensitive information with discretion and integrity
- Deep familiarity with G-Suite Zoom Microsoft Office
- Comfort with ambiguity and a calm presence under pressure
- High EQ high energy and high standards
- A collaborative spirit and a deep love for getting things done
This role is based in Miami and supports 3 global leaders at VaynerX. Youll be embedded in the pulse of our company and play a key role in keeping it beating strong! We cant wait to meet you
Unsure if you meet the qualifications We are always looking for talent which will continue to cultivate an inclusive and representative team that will enhance our perspectives skill sets background and behaviors. We encourage those who are passionate about what we do to apply!
- Exact compensation may vary based on skills experience and location.
- Employer-sponsored 401k with match
- Medical Dental and vision coverage
- Unlimited PTO
- Caregiver (Parental) Leave
- Health and Wellness benefits
Employment Type
Full Time
