Department Travel Coordinator (WFD)

Date Opened: Tuesday July:00 AM

Close Date: Tuesday July:00 AM

Department: Charlotte Water Department

Salary: $28.99 - $36.23 Commensurate with Experience

Welcome to the City of Charlotte

Charlotte is Americas Queen City opening her arms to a diverse and inclusive community of residents businesses and visitors alike. Here you will find a safe family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety health and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork openness accountability productivity and employee development

• Providing all customers with courteous responsive accessible and seamless quality services

• Taking initiative to identify analyze and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

We seek a highly organized and detail-oriented individual to join our team as the primary Concur/Workday Travel Auditor for Charlotte Water. In this role you will play a critical role in ensuring the smooth and efficient management of travel expenses for our organization.

As a Concur Travel Auditor you will be responsible for reviewing and approving travel requests and expenses in accordance with City of Charlotte policies and procedures. Additionally this role will support the Workforce Development and Training Team as needed.

SALARY: - $32.61/hr. - $36.22/hr. - Commensurate with Experience

SUMMARY:

We seek a highly organized and detail-oriented individual to join our team as the primary Concur/Workday Travel Auditor for Charlotte Water. In this role you will play a critical role in ensuring the smooth and efficient management of travel expenses for our organization. As a Travel Auditor you will be responsible for reviewing and approving travel requests and expenses in accordance with City of Charlotte policies and procedures.Additionally this role will support the Workforce Development and Training Team as needed.

MAJOR DUTIES AND RESPONSIBILITIES:

• Review and approve travel requests in Concur and Workday (after implementation) ensuring compliance with city policies and procedures.

• Verify and reconcile travel expenses ensuring accuracy and adherence to City guidelines.

• Collaborate with employees and travel arrangers to resolve discrepancies or issues related to travel bookings or expenses.

• Provide guidance and support to employees on travel policy and procedures.

• Monitor travel trends and patterns to identify areas for cost savings and process improvements.

• Assist in developing and implementing travel-related policies and procedures including staff training.

• Provide support to the department through the transition from Concur to Workday for travel expenses.

• Performs other related Workforce Development job duties as assigned (e.g. purchasing supplies ordering catering recording attendance creating handouts setting up training rooms).

KNOWLEDGE SKILLS & ABILITIES:

• Knowledge (or obtain in a reasonable amount of time) of the laws rules regulations and policies that impact Charlotte Water. Knowledge of business English spelling punctuation and arithmetic.

• Skill in using Microsoft Office Suite including Excel Word and PowerPoint.

• Strong analytical skills with a keen attention to detail.

• Excellent organization and time management skills.

• Ability to prioritize and multitask in a fast-paced environment.

• Ability to work independently and as part of a team.

• Ability to establish and maintain effective working relationships with department employees other city departments and the public.

• Ability to compose effective and accurate correspondence.

• Strong communication skills both written and verbal.

PREFERRED QUALIFICATION

• Experience working with Concur Workday or similar travel management systems.

MINIMUM QUALIFICATIONS

• High school diploma or GED from an accredited school; supplemental college-level coursework preferred.

• Three (3) years of related work experience providing high-level secretarial/administrative support

Licenses Certifications or Registrations:

• Requires a valid NC or SC Drivers License.

• Must obtain and maintain a City Drivers Permit.

CONDITIONS OF EMPLOYMENT

The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race religion color sex national origin marital status age disability sexual orientation political affiliation or on the basis of actual or perceived gender as expressed through dress appearance or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where self-service application kiosks are available. They are located in our office at 700 East 4th Street Suite 200 Charlotte NC 28202. We are open Monday through Friday from 9:30 a.m. to 3:30 p.m. (EST) excluding official City holidays.

For questions about your application or the hiring process please email .

The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Clickhereto learn more about the City of Charlottes benefits.

The City of Charlotte is a drug and alcohol-free workplace.