Project Controls Specialist II
Project Controls Specialist II
Posted on :
23-07-2025
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1 Vacancy
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Job Description
Location(s): Encinitas
Practice/Department: Operations Management
Internal Title: Project Controls Specialist II
Work Environment: Onsite
Compensation: $31.25-$35.05 hourly*
Dudeks journey began in 1980 with a vision to serve Southern Californias water and wastewater agencies.
Today we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations and weve been honored with multiple national Top Workplace Awards.
Our employee-owners are unified by a singular commitment to supporting projects that address key societal issues such as the transition to renewable energy infrastructure hardening and repair environmental protection and community resilience.
Learn more about our award-winning culture the benefits and perks of being a Dudekian and the projects you will have the opportunity to shape.
Who You Are
As an employee-owner you embrace accountability working safely and collaboration while thinking resourcefully and independently.Like all Dudekians you are curious and solution-oriented with the ability to adapt quickly to changes and approach challenges with a spirit of innovation.
How Youll Make an Impact
We are seeking a Project Controls Specialist to assist project managers and project accountants with general tasks associated with day-to-day execution and management of projects. The ideal candidate is thorough organized attentive to detail adept at moving between many small tasks during the course of a day and a positive supportive presence in a variety of project teams. This is not a project management position or a project accounting position but the employee will overlap with both of those roles at the company.Duties and Responsibilities
- Assist with new project budgeting and setup
- Work with Project Managers to prepare budget and work breakdown structure
- Work with Project Managers to review specific contract terms i.e. restricted reimbursables travel requirements custom rates invoicing requirements etc.
- Work with Project Accountants to set up contract records and amendments in Deltek Vantagepoint
- Assist with ongoing management of projects and as-needed contracts
- Preparation of necessary contract administration documentation (adding new staff subcontractor participation etc.)
- Track/assist with preparation of contract task orders change orders expiration dates budgets and expenditures
- Review and monitor financial performance of project
- Assist with monthly project financial reviews; identify necessary corrections
- Review labor and expense postings and adjust as necessary per terms of agreement and scope of work
- Provide invoice support including preparation of monthly invoice breakdown and all required invoice backup; track invoice payments; monitor release of subcontractor payments per contract terms
- Work closely with project accountants to ensure that all client invoice requirements are met
- Interface with client on invoice status and requirements as needed
- Lead/help facilitate project meetings as necessary and follow up on administrative and project management-related action items
- Maintain document management system on a per project/program basis (SharePoint/MS Teams/Server)
- Assist Project managers in any other tasks as needed to support a project or program
- Assist in process improvements/management efforts
- Support Project Managers in the management of subcontracts.
- Prepare procurement formsfor subcontract initiation
- Lead subcontractor invoice review process; obtain Project Manager approval track approval process and track payment coordination
- Track budget expenditure and contract term for subcontracts
- Initiate term extensions and closures of subcontracts when appropriate
- Other duties and responsibilities:
- Assist with project documentation and preparation of proposals and pricing profiles
- Assist with contract/subcontract compliance issues
- Coordinate with Project Managers Accounting Department Staff and Sub consultants
Minimum Qualifications
- Bachelors degree in relevant field or demonstrated equivalency of experience and/or education
- Minimum of 3 years working in a professional environment with preferred experience Project Controls/Project Coordinator or similar role.
- Understanding of budgets costs and project lifecycles in the professional consulting environment
- Working knowledge of Microsoft Office with excellent capabilities in MS Excel
Preferred Qualifications
- Strong analytical skills
- Knowledge of project management processes
- Knowledge of finance and accounting
- Experience with MS Project
- Experience with Deltek Vantagepoint or Deltek Vision
- Experience using MS Teams and SharePoint for project delivery (collaboration file management task management etc.)
Compensation:$31.25-$35.05 hourly*
*Final agreed-upon compensation will be based on a variety of factors including but not limited to an individuals related experience education certifications skills and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.
Working Conditions
Environment
- This job operates in a remote or office-based environment and this role routinely uses standard office equipment such as computers phones printers etc.
Physical Requirements
The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:- Working on a computer sitting or standing for long periods of time in an office or remote office setting.
- Attending meetings both in person and virtually and speaking on the phone with peers clients etc.
- Specific vision abilities including close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Dudeks operations and prohibits unlawful discrimination by any employee of Dudek including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship including recruitment hiring training promotion transfer compensation benefits discipline layoff recall and termination. Any employee who violates this policy and Dudeks commitment to equal employment opportunities will be subject to disciplinary action.
Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.
Required Experience:
Junior IC
Employment Type
Full-Time
Key Skills
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