Budget Specialist, Center for Digital Equity

SUMMARY: The Center for Digital Equity at Queens University of Charlotte is seeking a highly organized and experienced Budget Specialist to support the financial health and sustainability of our organization. This role is critical in managing and analyzing budgets producing accurate financial reports and ensuring compliance with grant and contractual obligations. The successful candidate will collaborate closely with leadership to uphold sound fiscal practices and enable data-informed financial decision-making.

The Center for Digital Equity at Queens University of Charlotte is the backbone organization for a collective impact strategy bringing together residents public and private sector partners to co-create solutions allowing every resident to thrive in our modern culture. It recognizes that digital equity is necessary for a thriving society democracy and economy. Through awareness partnerships and action it aims to empower organizations to deliver digital inclusion resources to the communities they serve.

This is a full-time benefits-eligible position reporting to the Deputy Director for the Center for Digital Equity. This position is funded for a 10-month term.This position is exempt from provisions of the Fair Labor Standards Act (FLSA) and is not eligible to earn overtime pay or compensatory time off for additional hours worked. This position is not eligible for visa sponsorship.

Essential Duties and Responsibilities

• Budget Management & Financial Reporting
  1. Lead tracking and analysis of operational expenditures and overall budget performance.
  2. Prepare and maintain timely accurate financial reports including revenue expenditure and staffing summaries.
  3. Collaborate with leadership in developing the annual budget.
  4. Monitor reconcile and report on accounts payable and receivable.
  5. Support purchase order creation and financial documentation processes.
  6. Conduct financial reviews and resolve moderately complex account reconciliations.
  7. Develop and maintain internal financial controls to ensure grant compliance and fiscal accountability.
  8. Compile and analyze financial data to guide informed decision-making.
  9. Prepare budget-related content for programmatic and contractual reporting.
  10. Assist in maintaining ethical stewardship through sound financial policies and procedures.
• Process Improvement
  1. Recommend enhancements to budgeting and financial reporting procedures.
  2. Coordinate with team members to streamline and improve workflow efficiency.
  3. Evaluate existing processes and recommend adjustments based on effectiveness.
  4. Contribute to planning and implementation of financially sustainable strategies.
• Strategic Financial Support
  1. Provide financial insight to inform strategic planning and resource allocation.
  2. Support scenario planning and forecasting in collaboration with leadership.
  3. Assist in developing finance-related documentation for funders and stakeholders.
• Other Duties
  1. Support initiatives and projects aligned with the Strategic Business Plan.
  2. Participate in strategic planning discussions and operational goal setting.
  3. Review and assess progress against financial and operational objectives.

Non-EssentialDuties:

Experience Knowledge & Skills Required

• Minimum of four years of experience in budgeting accounting finance or a related field.
• Bachelors degree in accounting finance business administration or a related discipline orequivalent combination of education and experience.
• Knowledge of principles and practices of budgeting bookkeeping financial analysis and auditing.
• Knowledge of best practices in nonprofit and grant financial management.
• Familiarity with regulatory and compliance standards related to financial reporting.
• Strong proficiency in Microsoft Excel and other Microsoft Office tools.
• Experience with financial software and accounting systems.
• Critical thinking and problem-solving related to budgetary issues.
• Effective written and verbal communication tailored to non-financial audiences.
• Attention to detail and accuracy in financial documentation and analysis.
• Ability to manage multiple financial priorities with efficiency and accuracy.
• Capable of working collaboratively across teams while maintaining financial integrity.
• Ability to adjust to changing financial conditions and organizational priorities.
• This description provides a general overview and is not an exhaustive list of responsibilities skills or requirements for the position.
• Dont meet every qualification listed We encourage you to apply anyway! Research shows that marginalized communitiessuch as women LGBTQ individuals and people of colorare less likely to apply for roles unless they meet every single requirement. At the Center for Digital Equity we are committed to fostering an inclusive diverse equitable and accessible environment where everyone feels a sense of belonging. If youre passionate about our mission but your experience doesnt perfectly align with every qualification in the job description we still encourage you to submit an application. You might be the perfect fit for this role or another opportunity with us!

Application Process

Does this sound like a good fit Submit the following:

1. A cover letter addressing the position qualifications and experience.
2. Current rsum
3. Salary expectations

Applications received by August 4 2025 will receive first consideration. Queens will continue to accept applications until the position is filled.

About Queens University of Charlotte

Located in the heart of the nations second fastest growing metropolitan area Queens University of Charlotte leverages the citys diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry non-profit and community organization sectors.

Because of our history of innovation and our legacy of strong leadership Queens is positioned to be among the new forerunners of American higher education.This is a defining moment for Queens. While other institutions are focused on sustaining and surviving we are thinking much bigger.

Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges.

By 2030 Queens aspires to become the leading private national university of Charlottewith deep meaningful and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the worlds most pressing challenges and biggest areas of opportunity; a fully connected integrated and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity equity and inclusion that begins on campus and radiates throughout the community.

Queens University of Charlotteaims to be a leading comprehensive university distinguished by its commitment to transforming the lives of its students and enhancing the intellectual and cultural fabric of its community. Queens is a campus wherediversity equity and inclusion are core values. The mission of Queens is to provide transformative educational experiences that nurture intellectual curiosity promote global understanding encourage ethical living and prepare individuals for purposeful and fulfilling lives. To this end the University recruits talented faculty staff and students from across the United States and around the world. Queens encourages applications from women people of color people with disabilities and members of other protected classes and historically minoritized communities. The University also invites applications from individuals who are prepared to provide a rich and varied educational experience to our increasingly diverse student body and to collaborate with colleagues to make Queens an equitable and inclusive place to live learn and work.

Queens works to provide an accessible living learning and working environment for current and prospective faculty staff and students and visitors to our campus. If there are accommodationswe can provide to make your application process more accessible please contact the Director of Human Resources ( ). The position duties and responsibilities listed above should be able to be completed with or without reasonable accommodations. HR works in partnership with employees to manage the workplace accommodations process.

Benefits

Queens offers comprehensive benefits to eligible employees including: medical dental and vision insurance domestic partner benefits a 403b retirement plan with two options (pre-tax or post-tax (Roth) contributions) with a generous match vacation and generous paid holidays tuition remission and tuition exchange Queens-paid life insurance supplemental life insurance dependent life insurance accidental death and dismemberment insurance disability insurance flexible spending accounts (medical dependent care Health Savings Account) sick leave and long-term disability leave paid parental leave FMLA leave when eligible reduced cost meals at Morrison Dining Hall employee assistance program (EAP) free access to the Levine Center wellness programs. In addition employees may choose benefits such as pet insurance critical care insurance and legal assistance.