Sr Director, Head of Legal Operations

Primary Function of Position

Working in partnership with the EVP Chief Legal and Compliance Officer and other members of the global Legal Leadership Team the Senior Director Head of Legal Operations will play a crucial role in initiating and building a Legal Operations group and in the strategic and operational effectiveness of the Legal Department.

The ideal candidate will help establish and execute the Legal Departments strategic roadmap embody the Continuous Improvement mindset and be relentless in removing sand from the gears. This person will be responsible for overseeing the day-to-day operations and administrative functions of the Legal Department such as budgeting staffing employee development technology vendor management compliance and reporting. They also will assist in aligning the legal strategy with business goals and targets and managing and tracking internal and external communications on legal compliance and privacy matters. The candidate should have experience in information governance legal technology solutions payment processing and document storage and archiving. The person will report to the VP Corporate Law and Governance.

Essential Job Duties

• Manage and oversee the Legal Operations team and contribute to the strategic planning for and execution of key Legal Department initiatives. This will include development of annual and mid-term strategies goals and targets implementation of strategic initiatives to enhance the effectiveness of processes and practices creation and tracking of metrics to measure progress against such goals and targets arrangement of employee training and development opportunities and performance of third-party benchmarking to align with best industry practices.
• Supervise and manage third-party vendors including administering engagements of law firms and other third parties tracking of monthly quarterly and annual spend to maximize value helping attorneys in negotiating and documenting fee arrangements leading RFPs for major projects monitoring law firms and other vendors operational performance through on-going assessments and benchmarking insights managing recurring subscriptions and evaluating other available resources to help Legal Department needs.
• Proactively drive Legal Department financial and budgeting activities. This will include working with the Legal Leadership Team and Finance Department to develop and manage the budget and handle expense accruals overseeing law firm and other vendor purchase requisitions and invoices including for monthly bills and legal settlement payments in existing systems acting as a key liaison for law firms and vendors on financial matters and leading relevant benchmarking initiatives such as spend analysis and efficiency improvements.
• Evaluate and improve Legal Department processes and technologies to enhance efficiency and effectiveness. This covers the assessment of artificial intelligence solutions to improve internal processes and client assistance strategic use of data including through analytics to help decision-making and development of reports dashboards and presentations on billing optimization resource management comparative legal costs and financial operations.
• Act as the lead for legal technology solution projects. This includes development of the strategy for assessing the feasibility of and prioritizing such projects coordinating with the IT Department and PMO to implement technologies and managing the Legal Departments intranet site (LEO) and public-facing website. Key technologies will encompass matter management e-signing document management knowledge management billing management and client self-help opportunities such as the legal request ticketing system.
• Drive important communication and administrative initiatives such as leading the new hire onboarding program organizing and managing policies guidelines and trainings overseeing physical document archiving and storage preparing and publishing the Legal Department newsletter and pursuing other internal marketing initiatives coordinating notarization and apostille services and partnering on the physical mail room and managing annual Legal Summits and other large events.
• Form staff and drive organization-wide working groups committees and teams of senior executives subject matter experts other employees and third-party consultants on complex global initiatives projects transactions and integrations. Perform special projects and responsibilities upon the request of the EVP Chief Legal and Compliance Officer.

Qualifications :

Required Skills and Experience

• 15 years of legal operations project management and related work experience with at least 8 years as a people manager.
• Progressive history of corporate legal department or law firm management.
• Track record of building developing and leading diverse teams of employees.
• Excellent financial management and budgeting skills.
• Proficiency in current legal technology and software options including AI.
• Self-motivated with ability to handle multiple priorities and meet assigned deadlines.
• Able to drive change and enhance processes with a continuous improvement mindset.
• Exceptional statistical and problem-solving abilities.
• Professional demeanor with effective written and oral communication skills and negotiation abilities.
• Strategic imaginative and innovative thinker.
• Trusted professional with the ability to navigate tough personalities and drive open issues to effective resolution.
• Proven ability to be relied upon with highly confidential and privileged information.
• Positive can-do attitude and dynamic approach.
• This role requires working onsite in our Sunnyvale CA office at least 3 days a week.

Required Education and Training

• B.A./B.S. required; M.B.A. or J.D. highly preferred

Preferred Skills and Experience

• Knowledge of the healthcare and life sciences industries
• Experience retaining and managing outside counsel on a global basis
• Close participation in industry organizations and trade associations

Compensation & Benefits:

We provide market-competitive compensation packages inclusive of base pay commission benefits and equity. The salary range for this position is $24400 - $366000.  It would not be typical for someone to be hired at the top end of range for the role as actual pay will be established based on several factors including experience skills and qualifications.

#LI-HYBRID #WeAreIntuitive

Additional Information :

Due to the nature of our business and the role please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19.  Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees and prohibit discrimination and harassment of any type without regard to race sex pregnancy sexual orientation gender identity national origin color age religion protected veteran or disability status genetic information or any other status protected under federal state or local applicable laws.

Mandatory Notices

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

We provide market-competitive compensation packages inclusive of base pay incentives benefits and equity. It would not be typical for someone to be hired at the top end of range for the role as actual pay will be determined based on several factors including experience skills and qualifications. The target salary ranges are listed.

Remote Work :

No

Employment Type :

Full-time