Office Coordinator
Office Coordinator
Posted on :
22-07-2025
Employer Active
1 Vacancy
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Job Description
Key details
Location: Morningside Road Edinburgh
Hours of work: 37.5 hours per week (09:00 - 17:30)
Days of work:Tuesday to Saturday
Hours of work: 37.5 hours per week (09:00 - 17:30)
Days of work:Tuesday to Saturday
About the role
We are seeking an Office Coordinator to join our newly opened branch in Morningside Edinburgh. This office offers a comprehensive range of services including Sales Lettings and Financial Services.
The successful candidate will be the first point of contact for clients and visitors setting the tone for an exceptional customer experience. Youll be the heart of our office ensuring everything runs smoothly and professionally. Youll also provide administrative support across multiple teams ensuring consistency in service delivery.
The successful candidate will be the first point of contact for clients and visitors setting the tone for an exceptional customer experience. Youll be the heart of our office ensuring everything runs smoothly and professionally. Youll also provide administrative support across multiple teams ensuring consistency in service delivery.
About you
Youll be a positive self-starter who is used to working in a fast-paced environment. With a natural ability to stay organised and juggle multiple priorities youll be confident in managing your daily workload. Youll have excellent communication skills and enjoy building effective relationships with others. Whether its meeting and greeting answering phone calls or carrying out administrative tasks youll take pride in delivering a high-quality service at all times.
Key responsibilities
Youll be responsible for the following:
- Welcoming clients suppliers and visitors with a warm and professional approach
- Ensuring that the reception area and meeting rooms are kept smart and tidy and set up appropriately for internal and external meetings
- Managing the overflow of phone calls transferring calls to the appropriate department answering voicemail queries and directing appropriately
- Ensuring the efficient operation of office premises including stock management
- Managing keys in and out of the office and accurately keeping the key log up to date
- Uploading property images floor plans and any other necessary items to our internal sales system
- Creating final fee and marketing invoices
- Management of the viewing calendars and appointments
- Management of a database of applicants for available properties
- Supporting the Sales Lettings and Financial Services teams with general administrative duties
Key requirements
Essential
- Proficient in the use of IT systems including MS Word Excel & Outlook
- Experienced in a customer service role
- Confident in administrative tasks
- Experience in a similar position or with a property background
Competencies
- Customer focus
- Collaboration
- Communication
- Planning and organising
- Problem-solving
- Positive mindset
About us
When you join Rettie youll discover the difference you can make. Were a growing and ambitious company but at our foundations we have a family feel. We care about our people; we want them to prosper and realise their potential. We are proud that our values of Teamwork Determination Dependability and Ambition guide our actions and behaviours towards our clients and each other daily. Based on these values we aspire to cultivate and grow diverse capable teams in an environment which will help you realise your career potential.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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