Administrative Assistant-Office of Grants Management

We are hiring Administrative Assistant for one of our clients in Phoenix AZ.

Job Description:

Are you organized detail-oriented and interested in supporting work that benefits your community The County Department of Public Health is looking for a dependable Administrative Assistant-and ideally a SharePoint expert-to support the Office of Grants Management (OGM). In this role youll provide essential administrative clerical and scheduling support to our grant and contract team. Youll help keep us organized and on track by maintaining calendars managing our SharePoint site (including page updates and file organization) assisting with data entry and reports preparing for meetings and ordering supplies. This is a great opportunity for someone looking to start or continue a career in a stable office environment with the chance to contribute to meaningful public health work.

Skill Required:

• Provide data entry assistance related to PHIG ARPA Health Disparities or ELC grants (e.g. quarterly progress reports annual renewals).
• Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator.
• Serve as the Office of Grants Managements SharePoint guru responsible for maintaining and improving the OGM SharePoint site-including web page updates file structure naming conventions and archiving.
• Collaborate with the Office of Procurement and Contracts (PAC) Unit to align and revise joint SharePoint sites for improved usability and integration.
• Manage and create the OGM master calendar; assist with meeting scheduling room reservations agenda preparation and logistical support.
• Take meeting notes and provide general administrative support during internal and external meetings.
• Order business cards and office supplies (via WIST); track inventory and ensure organized supply storage.
• Submit telecom service and ergonomic assessment requests as needed. Track and manage assets and oversee supply cabinet inventory including check-in/check-out procedures.
• Assist Grant/Contract Administrators with typing contracts and coordinating documentation for incoming grant opportunities.
• Schedule interviews and compile related materials and documentation.
• Maintain the OGM Unit Managers calendar and assist in preparing PowerPoint presentations and related materials.
• Distribute monthly Board of Supervisors (BOS) agendas and maintain records of BOS actions.
• Perform other administrative duties as assigned.

Skills Preferred

• Experience using or familiarity with the County Board of Supervisors Agenda Management System (Hyland) Advantage Financial OnBase and Business Objects.

Experience Required:

• MS Office 365 Word Excel Outlook PowerPoint Teams SharePoint

Experience Preferred:

• Experience using or familiarity with the County Board of Supervisors Agenda Management System (Hyland) Advantage Financial OnBase and Business Objects.
• Experience with Microsoft Planner High-level experience in SharePoint Experience working in a government or public health environment

Education Required

• High school diploma or GED required
• Associates degree in business administration Office Management or related field preferred.
• At least one year of clerical administrative support or office coordination experience.

Education Preferred

• 2 years clerical administrative support or office coordination experience.

Additional Information:

Preferred experience working in a government or public health environment.

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment that enables to find the high quality of talent with high success rate of talent delivery keeps us continue to be the best in the industry. By responding to this job posting you are consenting to receive text/SMS messages from us. Thank you.