Contracts Administration Supervisor
Contracts Administration Supervisor
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Salary Not Disclosed
1 Vacancy
Job Description
This opportunity is open to all interested candidates.
OVERVIEW:
San Diego Unified School District the second largest district in California and one of the top largest urban school districts in the United States is looking forprofessionals who care deeply for students and are committed to the communities in which they serve.
DIVERSITY STATEMENT:
Because each person is born with inherent worth and dignity and because equitable access and opportunity are essential to a just educated society San Diego Unified employee commitments include being respectful of differences and diverse perspectives and being accountable for ones actions and the resulting impact.
BASIC FUNCTION:
TheContracts Administration Supervisorwill supervise contract administration activities and staff associated with the establishment implementation and operation of contracts for the purchase of supplies materials apparatus goods services public works construction and professional services for the District.
POSITION SPECIFICS:
- Working Location:Strategic Sourcing & Contracts.2351 Cardinal Lane Bulding MSan Diego CA92123.
- Work schedule:12 months /248days per year
- The position is paid on the AASD Classified SupervisorsSalary Schedule Supervisor ScheduleISalary Plan 0601 Grade 052
- Qualifies for District Paid health and wellness benefits for employee and dependents
- This application requires you torespond to position-specificquestions in your submitted online application. These questions are identified below in the Application Process - Letter of Introductionsection.
Examples of Duties:
An incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties knowledge or abilities associated with this classification but is intended to accurately reflect the principal job elements.
E Essential Functions
- Supervise bid/contract procurement processes for any and all procurement activities for the District including formal advertised bids informal price quotes and Requests for Qualifications Requests for Proposals and Requests for Information. E
- Supervise assigned staff in the development of negotiated agreements independent contractor agreements memorandums of understanding cooperative purchase agreements and piggyback contracts and any other type of procurement contracting vehicle. E
- Supervise development and administration of all documents for the bidding process including addenda bonds insurance coverage subcontractors Division of State Architect processes distribution of plans specifications and any other documents as required. E
- Direct and supervise the negotiation administration and review of contracts for professional services to ensure compliance with policies and procedures. E
- Prioritize the work of assigned staff collaborate with other Contracts Administration Supervisors in the completion of work and oversee workload of assigned staff. E
- Provide technical expertise and assistance to District staff in bid/contract preparation including development of technical specifications selection of contractors/vendors and development of contract language; support Department staff end users of contracts and associated stakeholders by providing contract administration required in the implementation and operation of Board approved contracts. E
- Oversee and coordinate contract and purchase items that must be approved authorized or ratified by the Board of Education in accordance with California Government Code California Education Code and California Public Contract Code. E
- Develop policies and procedures in collaboration with other departments to ensure timely ordering delivery and payment for goods and services. E
- Develop implement and oversee goals objectives policies procedures and internal controls for the procurement and contracting processes. E
- Ensure that all contracting processes comply with District policies and all applicable Federal State and Local regulatory requirements; analyze and interpret provisions of Federal State and local regulatory requirements which are pertinent to contracts and review with legal counsel as appropriate. E
- Research analyze and resolve bid protests according to established District procedures. E
- Collaborate with District Legal Services and/or Insurance and Risk Services Departments to create new or custom bid/contract terms and conditions or the modification of existing terms and conditions for each type of procurement contract; coordinate with Legal Services for the contract vetting/approval process for Board agenda processing; incorporate changes in laws and regulations and update bid/contract documents to reflect changes. E
- Analyze issues prepare reports and recommendations regarding technical and project specific contractual matters for the Board of Education senior management and others as required. E
- Develop and maintain computer database files for tracking procurement contracts activities expenditures performance data and matrices and other contract-specific files and reports. E
- Train department staff and conduct in-service training programs related to bid/contract administration activities for other departments. E
- Review technical specifications and data relative to contracts; provide technical expertise information and contract administration assistance to district administrators personnel and outside organizations regarding procurement laws and regulations and departmental procedures and requirements; resolve issues and conflicts and exchange information; develop policies and procedures to encourage effective and efficient management controls. E
- Collaborate with other departments which manage business outreach efforts encouraging bid participation by SBE and DVBE contractors and vendors. E
- Develop and implement best practices as befits a large urban school district procurement department. E
- Train supervise and evaluate performance of assigned staff. E
- Perform related duties as assigned.
To view the detailed position descriptionfor Contracts Administrator Supervisor click here.
MINIMUM QUALIFICATIONS:
Education and Experience:
Any combination of training experience and/or education equivalent to a bachelors degree in business public administration materials management purchasing school business administration law or a related field and five years of recent directly related experience in contract administration in a large public agency or purchasing organization. Experience must include two years of lead or supervisory experience that involves development and administration of contracts. Certification by a reputable professional purchasing organization such as the Certified Public Procurement Officer or Certified Professional Public Buyer designation from the Universal Public Purchasing Certification Council is desirable.
Licenses and Other Requirements:
N/A
APPLICATION INFORMATION:
Application Process
To be eligible for consideration interested candidates must submit the following items.Yourapplication will be considered incomplete if you do not includeallrequired information including completion of the Work Experience and Education Sectionsof the online application required attachments and responses to all application questions.
- Online employment application
- A completed online employment application must be submitted/received electronically by the closing date.This application MUST include all required attachments current and previous employment history and education to evaluate your qualifications and all other requirements identified in the recruitment and application questions.It is important to note that a resume does not substitute for completing the Work Experience and Education sections.Your application will be considered incomplete if you do not include all relevant details and attachments.
- Paper applications are not accepted.
- Answer all application questions
- Theapplication questions should be answered thoroughly clearly and concisely as the responses provided (along with the entire application package) will be carefully reviewed to determine which candidates will move forward in the recruitment process.
- Contact information for three references must be listed in the Reference section of the application.References should be from a current or previous supervisor.Reference email requests may be sent at any time during the application screening process of this recruitment.These reference requests are not an indication of progression in the recruitment process or an interview reference letters dated within the last year are also accepted and may be attached to your online application in the Reference Section.
- Attach required documents (PDF format recommended)
- Cover Letter
- To be considered for this position you must respond to the following position-specific question in your Letter of Introduction and attach it to your submitted online question.
- Describe your experience supervising procurement processes including how you ensure compliance with organizational policies and how you have supported staff in managing high-volume workloads.
- Resume
- Resume must reflect current and past work and accomplishments.
- A resume is to be attached butdoes NOT substitute for completing work history education sections or the supplemental questions of the employment application.
- Additional documents(optional)
- Letters of Recommendation
- Additional documents if any must be attached to the online employment application.
For questions regarding this job announcement including priority consideration please contactPersonnel Analyst Roxanna Garcia at
ADDITIONAL INFORMATION:
If you have questions about your application please email.
The San Diego Unified School District communicates information regarding the hiring process via email. Please be aware that the District is not responsible for messages blocked by your email service. In an effort to allow our emails through your personal spam filter you can try to add theandto your safe senders list.
San Diego Unified School District is committed to equal opportunity for all individuals in education. District programs and activities shall be free from discrimination harassment intimidation and bullying by reason of the following actual or perceived characteristics: age ancestry color mental or physical disability ethnicity ethnic group identification gender gender expression gender identity genetic information immigration status marital or parental status medical condition nationality national origin actual or perceived sex sexual orientation race religion or on the basis of a persons association with a person or group with one or more of these actual or perceived characteristics.
For more information about equity in employment contact:
Title II Coordinator & Uniform Complaint Compliance OfficerEric Rico: /Title IX CoordinatorAnna Ward: /504 CoordinatorEri Nall:
Required Experience:
Manager
Employment Type
Full-Time
