Conference Planner, Exhibit Operations
Conference Planner, Exhibit Operations
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Job Description
Role Purpose:
Planner with responsibility over exhibit operations service delivery and sponsorship fulfilment for Gartners Senior Leaders conference portfolio in the EMEA region. Responsible for the development management and execution of various conference elements relating to exhibits and sponsorship.
What you will do:
Lead operational delivery of all exhibitor elements across multiple B2B conferences including project management floor plan management financial management (forecasting budgeting and reconciliation) staff planning and production scheduling.
Develop maintain and improve exhibit floor plans to maximize revenue opportunities and engagement.
Support your Conference lead on event budgets with indirect responsibility for costs associated with exhibitor fulfilment and delivery
Attend events as the supporting lead for exhibit delivery including managing the production schedule agency partners and vendors and event staff.
Develop and maintain exhibit inventory as it relates to the show floor speaking sessions and other marketing opportunities.
Analyse data to determine best course of action on various event elements.
Manage and maintain an online portal that holds all logistical information and details for exhibitors ensuring best possible experience for clients.
Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention.
Liaise with key event partners and team members (internal and external) to ensure successful event execution; build and maintain good relationships by establishing trust and a working partnership.
Expected Results:
Achieve operational excellence and process efficiencies across all aspects of the conference delivery.
Develop a comprehensive understanding of Gartners conference business including the value proposition of each conference for attendees and exhibitors and the value proposition of each exhibitor product.
Standardized operational processes project management and best practices both in the planning and onsite execution stages of conference production and delivery.
Develop an innovative and creative approach to all aspects of the role team management engagement strategy and operational execution.
Key Contacts:
Internal Contacts:
Conference Client Success Conference Logistics Conference Financial & Future Planning Program Management Conference Strategic Planning Conference Business Solutions
External Contacts:
Third party suppliers and contractors
What you will need:
Bachelors degree preferred
1- 3 years of Event Management Experiential Marketing Event Marketing and/or Tradeshow Management
Proven event operational skills including production schedules budget management and event staffing
Project management experience on detailed programs with multiple variables and dependencies
Proven experience in managing agency and vendor partners
Strong interpersonal and relationship building skills especially with senior level professionals cross-functionally and with agency partners
Creative innovative and strategic thinker with a strong attention to detail
Strong financial management skills
Motivated team player with desire to learn and grow
Strong oral & written communication skills
Excellent written/oral communication and presentations skills
Effective problem solving time management and organization skills
Demonstrated ability to adapt implement and manage change and strive for continuous improvement
Passionate approach/methodology to deliver exceptional results
Ability to thrive in high pressure situations
Comfortable traveling 20% of the time both regional and international
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Who are we
At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.
Our mission relies on expert analysis and bold ideas to deliver actionable objective insight helping enterprise leaders and their teams succeed with their mission-critical priorities.
Since our founding in 1979 weve grown to more than 21000 associates globally who support 14000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.
What makes Gartner a great place to work
Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast virtually untapped market potential ahead of us providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.
We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.
Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.
We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.
What do we offer
Gartner offers world-class benefits highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.
Ready to grow your career with Gartner Join us.
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Employment Type
Full-Time
